Administrative Assistant - Construction Support

Description

Job Summary: The Administrative Assistant in Construction manages documentation, expenses, supplies, and personnel, supporting the site supervisor with organizational and digital skills to streamline processes. Key Responsibilities: 1. Manages documentation, supplies, personnel, and financial control on construction sites. 2. Supports the site supervisor, requiring organizational and digital skills. 3. Basic knowledge of construction materials and occupational safety. The profile of an Administrative Assistant in Construction focuses on managing documentation, expense control, supplies, and personnel at the construction site. It is a key role that supports the site supervisor, requiring organization, digital skills, and basic knowledge of materials to streamline processes. Document Control: Filing of drawings, contracts, site logs, and permits. Supply Management: Requesting quotations, preparing purchase orders, and controlling material inventories. Personnel Administration: Attendance tracking, payroll management for workers, and overtime reporting. Financial Control: Handling petty cash, reviewing invoices, preparing cost estimates, and monitoring expenditures. Reporting: Daily data entry regarding construction progress, machinery, and fuel consumption. Profile and Competencies: Education: Technical high school diploma in administration, accounting, or related fields (proven experience may sometimes substitute formal education). Experience: Typically 1–3 years in similar roles within construction companies. Skills: Proficiency in Excel and construction management software, assertive communication, organizational ability, capacity to work under pressure, and conflict resolution. Knowledge: Basic understanding of construction materials and workplace safety. Candidates must possess intermediate-to-advanced Excel proficiency. During the interview, a remote ZOOM connection will be arranged as an assessment to evaluate competence in Excel functions, text handling, formatting, and macros.-Requirements- Minimum Education: Higher Education – Bachelor's Degree 1 year of experience Age: 24 years or older Knowledge: Advisory capability, Team management, Stress tolerance, Construction, Expense control, Documentation, Materials, Microsoft Excel, Organization, Construction administration Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aide, administrative, construction, obra, edificar, edificacion