DESCRIPTION GRUPO GARZA PONCE, a leader in the construction sector with a solid track record in the design, construction, and development of industrial (EPC), commercial, and infrastructure projects, is seeking an **Administrative Assistant** to join our team. If you are proactive, organized, and eager to grow professionally within a dynamic environment, this opportunity is for you! We are looking for someone with at least 1 year of experience in administrative roles to provide essential support across our operations. ‍ **Your Key Role:** As an Administrative Assistant, you will be a vital cog in our company’s machinery, actively supporting various administrative tasks that ensure the efficiency and smooth operation of our projects. Your work will be essential to maintaining order and fluidity in our processes. **Key Responsibilities:** * **Billing and Accounts Payable Management:** Process, record, and track supplier invoices, ensuring accurate accounting entries and adherence to payment deadlines. Assist in preparing accounts payable reports. * **Document Control:** Maintain an organized and up-to-date archive of all administrative and project-related documentation. Ensure proper classification, coding, and secure storage of both physical and digital documents. * **Contract Administration Support:** Assist in the administrative management of contracts, including gathering information, tracking key dates, and preparing necessary documentation for proper contract execution. * **Expense and Travel Allowance Management:** Support staff travel allowance administration, including receiving, validating, and processing expense receipts. Ensure compliance with company expense policies. * **Reporting and Reconciliations:** Prepare basic administrative reports and assist in account and balance reconciliation processes as required. * **General Support:** Provide assistance in other administrative tasks as needed, such as answering phone calls, managing correspondence, and offering logistical support to other departments. **What We’re Looking For in You:** * **Experience:** Minimum 1 year of verifiable experience in similar administrative positions. * **Education:** Currently pursuing a university degree in Administration, Accounting, or related fields. * **Knowledge:** Solid understanding of the key processes mentioned (e.g., billing, accounts payable, document control, etc.). * **Computer Skills:** Proficiency in Microsoft Office Suite, especially Excel (pivot tables, basic formulas) and Word. Experience with any ERP or administrative management software is a plus. * **Personal Skills:** * **Organization and Planning:** Ability to manage multiple tasks simultaneously and prioritize effectively. * **Attention to Detail:** Accuracy and thoroughness in handling information and documents. * **Proactivity and Initiative:** Willingness to learn and take on new responsibilities. * **Teamwork:** Ability to collaborate effectively with colleagues and other departments. * **Responsibility and Commitment:** Seriousness and dedication in performing your duties. * **Communication:** Ability to communicate clearly and effectively. **Why Join GRUPO GARZA PONCE?** At GRUPO GARZA PONCE, we value our team and offer a professional, collaborative work environment. You’ll have the opportunity to: * Be part of a leading, recognized company in the construction industry. * Develop your skills and advance your career in a continuously learning environment. * Participate in challenging and impactful projects contributing to national development. * Work alongside experienced professionals willing to share their knowledge. If you meet the profile and are ready to take the next step in your career, we invite you to join our great family! REQUIREMENTS * Bachelor’s degree in Administration or Public Accounting