ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant for an architecture and construction firm, providing key support to management and project tracking. Key Highlights: 1. Opportunity for professional development and growth. 2. Dynamic and evolving work environment. 3. Challenging environment where effort is valued. **Position: Administrative Assistant for Architecture and Construction Firm** **Location:** Polanco, Mexico City **Employment Type:** Full-time (on-site) **Working Hours:** Monday to Friday, 9:00–18:00 hrs; Saturday, 9:00–13:00 hrs **Job Description:** We are looking for a proactive, organized, and experienced **Administrative Assistant**, skilled in administrative processes, to join a rapidly growing architecture and construction firm. If you possess analytical skills, the ability to work under pressure, strong teamwork capabilities, and a desire to grow professionally within a dynamic organization, we invite you to apply! This role involves serving as key support to management across various administrative functions, as well as ensuring proper project and operational tracking for the firm. We seek a results-oriented individual committed to excellence and eager to develop new competencies in a challenging environment. **Requirements:** * **Gender:** Unrestricted * **Age:** 23 to 45 years old * **Marital Status:** Unrestricted * **Education:** Technical degree or Bachelor’s degree in Administration or Accounting (incomplete or candidate). * **Minimum Experience:** 3 years in a similar role, responsible for administrative processes and executive-level support. **Specific Skills and Knowledge:** * Handling incoming phone calls, calendar management, and scheduling. * Coordinating general administrative processes. * Client and supplier communication and follow-up. * Recording daily operations in system modules (accounting, commercial, and operations). * Preparing accounting documentation for submission to external accounting firms. * Preparing purchase orders and tracking their status. * Invoicing and payment tracking. * Project and contractor follow-up, ensuring timely execution. * Preparing project progress reports, financial statements, etc. * Advanced proficiency in Microsoft Office, especially Excel. * Ability to work under pressure and independently. * Proactive, responsible, and committed attitude. * Capacity to collaborate effectively with all departments of the firm. **We Offer:** * Opportunities for professional development and growth within an established company in the sector. * A dynamic and continuously evolving work environment. * Workplace location: Polanco, Mexico City. * **Working Hours:** Monday to Friday, 9:00–18:00 hrs; Saturday, 9:00–13:00 hrs * **On-site employment.** **Why Join Us?** If you are seeking a challenging environment where your effort and dedication are recognized, and where you can access real opportunities for professional growth, this is your chance. At our firm, we offer a workplace with a dedicated and passionate team focused on architecture and construction. If you meet the requirements and are ready to contribute to our company’s success, we look forward to your application! Employment Type: Full-time Salary: $10,000.00 – $18,000.00 per month Workplace: On-site employment