Job Summary: We are seeking a professional to build and maintain administrative and operational systems, ensuring the precise and disciplined functioning of a multi-entity real estate platform. Key Highlights: 1. Foundational role on a founding team reimagining real estate development 2. Focus on high agency, adaptability, and AI use for efficiency 3. Continuous development and improvement of critical operational infrastructure **Who We Are** ----------------- Reurbano is one of Mexico City’s most recognized adaptive reuse developers, with 15 years of experience creating vibrant, enduring urban spaces through design excellence, operational innovation, and a genuine focus on people. We believe activated, high-trust communities generate extraordinary value—social, civic, and financial. We are launching a new real estate development platform to build mixed-use, mixed-income, intergenerational communities—combining deep community investment with a data-driven, AI-powered operating model. This role is part of a founding team reimagining development from its foundations: what we build, how we build it, and with whom. Across all our roles, we seek individuals who demonstrate: * **High agency and resilience** — you are comfortable with ambiguity, take ownership, and move quickly * **Empowerment over hierarchy** — we operate with decentralized decision-making; roles evolve as we learn * **Mission alignment** — you are deeply motivated to build healthier, more connected places * **Adaptability and curiosity** — you rapidly learn tools and workflows, experiment thoughtfully, and use AI to gain clarity, speed, and quality * **Low ego** — you do what the work requires and treat people with kindness and respect—without lowering standards **Role Mission** --------------------- Build and maintain the administrative and operational systems that enable a growing multi\-entity real estate platform to function with precision, discipline, and visibility. This role exists to ensure critical processes execute reliably, risks are detected early, and founders are not the default backup for routine operations. It is not about centralizing control, but about creating clear, reliable operational infrastructure that enables the rest of the team to perform better. **Responsibilities** * **Build and operate administration with discipline.** Create and maintain reliable operational systems for day-to-day needs — multiple projects, entities, bank accounts, vendors, and obligations. * **Own the payment, invoicing, and operational liquidity flow.** Coordinate routine payments, invoice tracking, approvals, and short-term cash visibility so obligations are met on time and without surprises. * **Manage contracts, document control, and information hygiene.** Ensure contracts, key records, entity documents, and operational files are correctly versioned, stored, and retrievable — leveraging AI tools to improve documentation and search capability. * **Maintain operational clarity with collaborators, contractors, and vendors.** Coordinate onboarding/offboarding, contract execution, and administrative follow-up for employees, contractors, and service providers. * **Improve systems, workflows, and internal visibility.** Work with founders to strengthen operational infrastructure, implement process improvements, and ensure key flows are visible, traceable, and less dependent on founders. * **Support governance hygiene and entity compliance.** Maintain organized entity records, obligations, key dates, and recurring requirements in coordination with external legal and accounting advisors. * **Manage office logistics and general operations.** Administer subscriptions, procurement, and other operational needs that keep the company running frictionlessly. **Requirements** -------------- * **5\+ years of relevant operational experience** in operations, administration, or related functions within a complex multi\-entity environment — ideally at a real estate developer, family office, asset operator, or similar multi\-stakeholder platform. * **High ownership and accountability** — demonstrated track record of taking responsibility for outcomes (not just tasks), proactively identifying gaps, and driving resolution with minimal supervision. * **Discipline in systems and continuous improvement** — history of operating within structured systems (files, checklists, workflows, tools) and measurably improving them; turning recurring work into repeatable processes. * **Clear, structured communication** — consistently produces clarity for others through precise written updates: owners, deadlines, dependencies, risks, and explicit next steps. * **Operational judgment** — evidence of sound judgment on what to handle independently, what to standardize, and what to escalate based on risk, cost, or cross-functional impact. * **Adaptability and curiosity** — must be able to cite concrete examples of using modern software (ideally AI-enabled workflows) to improve operational throughput and execution reliability. **Desirable (non-exclusive)** ---------------------------- * Familiarity with Google Workspace, ClickUp, Slack, and AI tools. * Experience with document automation, electronic signature tools, and structured file management systems. * Intermediate\-advanced English proficiency. **How to Apply** ---------------- ***Follow instructions carefully — only applications fully complying will be considered.***