Procurement Assistant

Description

Job Summary: Support administrative management of procurement and documentation for construction projects, ensuring budgetary control and operational efficiency. Key Highlights: 1. Key support in the procurement process and administrative control. 2. Essential role in operational tracking and financial support. 3. Opportunity to maintain historical records and update information. Strategic Objective of the Position: Ensure proper administrative tracking of purchase requisitions, quotations, purchase orders, deliveries, and documentary files, contributing to budgetary control, reduction of operational errors, and continuity of construction projects. Main Responsibilities 1. Procurement Process Support * Request quotations from suppliers. * Track internal requisitions. * Prepare simple comparative tables. * Assist in generating purchase orders. * Monitor delivery timelines. 2. Administrative Control * Compile procurement files. * Archive purchase orders, delivery notes, and invoices. * Validate basic supplier documentation. * Maintain an updated supplier registry. * Control numbering sequences and consecutive folios. 3. Operational Tracking * Confirm deliveries with suppliers and construction sites. * Report delays or incidents. * Assist in tracking critical materials. * Coordinate documentary receipt with warehouse. 4. Financial and Documentary Support * Validate the relationship among: * requisition, * purchase order, * delivery note, * invoice. * Review basic tax-related data. * Assist in reconciliations with administration. 5. Information Updates * Update price databases. * Maintain historical procurement records. * Update departmental indicators and reports. Daily Activities ActivityFrequencyRequisition ReceiptDailyQuotation RequestsDailySupplier Follow-upDailyExcel and Control UpdatesDailyDocument ArchivingDailyDelivery TrackingDailyReport PreparationWeeklySupplier Registry UpdateWeeklyInventory SupportOccasionalJob Responsibilities * Maintain orderly documentation. * Ensure traceability of procurement activities. * Prevent loss of information. * Promptly follow up on requests. * Ensure accurate data entry. * Report deviations or issues. * Maintain constant communication with construction sites and suppliers. Required Knowledge: * Intermediate Excel. * Google Drive / Workspace. * Quotation management. * Purchase orders. * Document control. * Professional email usage. Required SkillsTechnical * Administrative organization. * Timely follow-up. * Document control. * Accurate data entry. * Information handling. The candidate must be: * highly organized, * reliable, * quick in follow-up, * disciplined, * and highly tolerant of operational pressure. * attention to detail * effective communication * attention to detail * Problem-solving ability Salary: $11,000.00 \- $13,000.00 per month Workplace: On-site employment