Administrative Assistant

Description

Job Summary: This role manages and supervises projects, prepares operational and commercial documentation, administers key activities, and coordinates reporting, personnel, and customer service, while also participating in continuous improvement and regulatory compliance. Key Responsibilities: 1. End-to-end project management and supervision of execution 2. Preparation and management of operational and commercial documentation 3. Project performance analysis and presentation of executive reports * Monitor project execution to ensure adherence to timelines, scope, and operational conditions until project closure for billing purposes. * Prepare, compile, and manage operational and commercial documentation (requests, quotations, minutes, reports, and tenders). * Plan and administer key departmental activities. * Generate and consolidate operational reports (daily, weekly, and monthly), including construction progress and KPIs. * Prepare and present executive reports and presentations for senior management to support strategic decision-making. * Analyze project performance, including processes, resources, costs, and variances. * Supervise assigned operational staff by assigning tasks and monitoring their performance. * Manage information and customer service for internal and external clients related to projects. * Provide support to other departments in their activities and tasks. * Organize and control departmental documentation (reports, quotations, files) on digital platforms (Drive, Geest). * Participate in continuous improvement through training and process updates. * Ensure compliance with internal policies, regulations, and company guidelines. * Support the review of financial statements for budget allocation, cost control, expenses, and labor, in coordination with the financial analyst. * Manage administrative personnel processes, including registration and deregistration with IMSS. Salary: $12,347\.00 per month Work Location: On-site employment