Document Assistant

Description

Job Summary: We are seeking a Document Assistant for document management and internal control at the Signaling and Control Desk, Telecommunications, Operations and Control Center (SCTOCC). Key Highlights: 1. Integration into the strategic team in infrastructure and telecommunications. 2. Continuous training in document management and administrative processes. 3. Opportunity to strengthen professional experience in the DEFENSE area. **Position:** Administrative Assistant / Document Management **Department:** Signaling and Control Desk, Telecommunications, Operations and Control Center (SCTOCC) – DEFENSE **Location:** Santa Lucía Air Base, Tecámac, State of Mexico **Job Description** We require an **Administrative Assistant** to join the Signaling and Control Desk, Telecommunications, Operations and Control Center (SCTOCC), within the DEFENSE area. This position focuses on **document management, administrative control, analysis and tracking of official correspondence, internal desk control, meeting organization, control of document dispatches, and formal delivery of documentation to other departments**, ensuring proper information flow, traceability, and safeguarding of official information. We seek a highly organized, analytical individual with excellent writing skills, capable of timely tracking of administrative and document-related processes in a high-operational-demand environment. **Job Requirements** * Completed Bachelor’s degree or Engineering degree, mandatory. * Professional title and license; if still pending, a letter of completion or proof of graduation is required. * Background in Administration, Industrial Engineering, Business Management, Law, Telecommunications, Systems, or related fields. * Minimum 1–2 years’ experience in administrative functions, document management, or internal control. * Excellent spelling, writing, and analytical skills for official correspondence, minutes, and official documentation. * Intermediate or advanced proficiency in Microsoft Office and Google Workspace. * High sense of responsibility, confidentiality, and follow-up. * Ability to work under pressure and manage multiple tasks simultaneously. **Main Responsibilities** * Drafting, reviewing, analyzing, and tracking official correspondence, minutes, information cards, and official documentation. * Organizing, classifying, archiving, and controlling physical and digital files. * Tracking incoming, outgoing, and interdepartmental routing of documentation. * Managing and updating the desk’s internal control system. * Managing calendars, coordinating meetings, and tracking action items. * Formal delivery of documentation to other technical and administrative departments. * Updating logs, tracking matrices, evidentiary records, and document controls. * Preparing executive reports and providing general administrative support. **Working Hours** * Standard schedule: 07:00 to 19:00 hours. * 30-minute breakfast break and one-hour lunch break. * Depending on operational workload, **occasional overtime of 1–2 additional hours may be required, and will be compensated**. **We Offer** * Competitive salary commensurate with qualifications and experience. * Statutory benefits from day one. * Medical insurance. * Overtime pay. * Job stability. * Professional growth opportunities. * Continuous training in document management, internal control, and administrative processes. * Participation in high-impact national strategic infrastructure and telecommunications projects. * Excellent opportunity to strengthen professional experience within the DEFENSE area. **Ideal Profile** We seek a proactive individual with strong organizational ability, attention to detail, excellent writing and follow-up skills, capable of integrating into a results-oriented, operationally compliant team. Employment Type: Full-time, Indefinite-term contract Salary: $4,500\.00 \- $5,400\.00 per week Benefits: * Salary increases * Company parking * Free parking * Life insurance Application Question(s): * How do you organize yourself? * Can you work under stress? Workplace: On-site employment