Data Entry Specialist

Description

Summary: This Data Entry Specialist role focuses on data accuracy and quality control, ensuring records are accurate, complete, organized, and audit-ready across various systems. Highlights: 1. High ownership of business-critical operational data 2. Cross-functional exposure across sales, finance, HR, and operations 3. Opportunity to grow into operations, reporting, or CRM administration roles **Data Entry Specialist (CRM, Excel \& Data Accuracy) – Remote \| U.S. Hours****Position Type:** Full\-Time, Remote **Working Hours:** U.S. Client Business Hours **About the Role** At Pavago, one of our clients is hiring a **Data Entry Specialist** to manage and maintain high\-volume business data across CRM systems, spreadsheets, and internal operational tools. This is not just a typing role. This is a **data accuracy and quality control position** where attention to detail is critical. You will be responsible for ensuring records remain: * Accurate * Complete * Organized * Audit\-ready If you are: * Extremely detail\-oriented * Organized and process\-driven * Comfortable working with repetitive, high\-volume tasks * Strong with Excel, CRM systems, and data validation This role is a strong fit. **What You’ll Own****Data Entry \& Accuracy (Core Responsibility)*** Enter and update records across: * + Salesforce + HubSpot + Airtable + Microsoft Excel + Google Sheets * Cross\-check data against: * + Contracts + Invoices + Customer records + Internal documentation * Identify and correct: * + Duplicate entries + Missing information + Incorrect records + Formatting inconsistencies **Data Cleaning \& Maintenance*** Clean and standardize datasets using: * + Filters + Pivot tables + Formulas + Sorting tools * Maintain consistent formatting and naming conventions * Perform recurring data audits to ensure long\-term data integrity **File \& Record Organization*** Maintain organized digital records across: * + Google Drive + SharePoint + Dropbox * Ensure files are: * + Properly named + Structured + Version\-controlled + Easy to retrieve **Reporting \& Cross\-Functional Support*** Generate daily and weekly operational reports including: * + Data update logs + Audit summaries + Transaction tracking reports * Support teams across: * + Sales + Finance + HR + Operations **Compliance \& Data Integrity*** Maintain confidentiality of sensitive business and customer data * Follow data handling standards aligned with: * + GDPR + HIPAA + CCPA + Internal compliance procedures * Ensure records remain clean and audit\-ready at all times **Process Improvement*** Identify recurring data quality issues * Suggest improvements to: * + Templates + Forms + Data entry workflows + Automation opportunities * Help reduce manual errors and improve operational efficiency over time **What Success Looks Like*** Data remains accurate, organized, and reliable * Reports are delivered on time without errors * CRM systems stay clean and up to date * Minimal duplicate or missing records * Teams can confidently rely on business data **What Makes You a Strong Fit*** Extremely detail\-oriented and accuracy\-focused * Organized and highly dependable * Comfortable managing repetitive, process\-driven work * Able to work independently with minimal supervision * Strong sense of ownership over data quality **Requirements (Must\-Have)****Experience*** 1–2 years of experience in: * + Data entry + Administrative support + Clerical operations + Data management roles **Core Skills*** Strong proficiency with: * + Microsoft Excel + Google Sheets * Experience using: * + Salesforce + HubSpot + Airtable + Similar CRM systems * Strong typing speed and accuracy * Ability to manage high\-volume data updates efficiently * Strong written English communication **Nice to Have*** Experience in: * + Healthcare + Finance + Logistics + E\-commerce + Compliance\-heavy industries * Exposure to: * + Basic SQL + Google Apps Script + Data automation tools **What a Typical Day Looks Like*** Update records across CRM systems and spreadsheets * Audit datasets for accuracy and completeness * Cross\-check records against source documents * Generate reports for internal departments * Organize and maintain digital documentation * Support teams with operational data requests **In short:** You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems. **Key Metrics (KPIs)*** Typing accuracy 98% * Error rate below 1% * Same\-day or next\-day completion of updates * Timely and accurate reporting * Clean, structured, audit\-ready datasets **Why This Role Stands Out*** High ownership of business\-critical operational data * Clear expectations and measurable performance metrics * Cross\-functional exposure across sales, finance, HR, and operations * Opportunity to grow into: * + Operations roles + Reporting roles + CRM administration + Data operations positions **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task (timed data entry \+ accuracy assessment) * Client Interview * Offer \& Background Verification **Apply Now** If you: * Take pride in clean, accurate work * Thrive in structured, execution\-focused environments * Catch small details others miss * Enjoy keeping systems organized and reliable This is a strong opportunity to join a fast\-moving team and play a critical role in maintaining business data quality and operational accuracy.