Administrative Assistant

Description

Job Summary: We are seeking an administrative professional to manage documentation, assist with accounting and treasury functions, and support the company’s daily operations. Key Responsibilities: 1. Comprehensive management of administrative and financial documentation 2. Support in accounting and treasury processes 3. Collaboration in business organization and management Requirements Bachelor’s degree in Business Administration, Accounting, or related field. Knowledge of document organization. Ability to work under pressure. Skills * Proficiency in PC use: Windows, Office (Word, Excel, PowerPoint, Outlook). * Gmail and its applications * ERP system experience Experience * Minimum 1–2 years of experience in a similar position. Administrative and Interpersonal Skills * Time organization and management. * Effective communication. * Basic knowledge of administration. * Attention to detail. 1\. Answer telephone calls, emails, and other communication channels. 2\. Attend weekly meetings to identify accounts receivable and payable. 3\. Request monetary resources to execute weekly payments. 4\. Prepare and organize corporate administrative documentation (invoices, purchase orders, transfers, payments, payroll disbursements, service payments, payment complements, contracts, etc.). 5\. Record and reconcile daily treasury movements (balances) in Drive. 6\. Record and reconcile daily movements in Contabilita. 7\. Perform monthly closing of operations by reconciling final balances. 8\. Update and manage client files (account statements), supplier files, and banking institution files. 9\. Update project platforms with invoice uploads, payment complements, or other requirements requested for payment issuance. 10\. Gather required paperwork for banking institutions, suppliers, and clients as applicable. 11\. Carry out general customs agency procedures when requested. 12\. Review and manage requirements from the management department. 13\. Request payroll cards from banking institutions. 14\. Address requests from executives and immediate supervisors. 15\. Send the daily account balance report via WhatsApp. 16\. Contact the supplier and manage printer, SAE systems, or server review as applicable. Job Type: Full\-time Pay: $9,121\.32 \- $20,000\.00 per month Work Location: In person