Executive Assistant

Description

The Executive Assistant to the Director of Operations provides high\-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross\-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization Essential Duties \& Responsibilities Executive Support* Manage calendar, scheduling, and meeting coordination for the Director of Operations * Prepare correspondence, reports, presentations, and internal communications * Coordinate meetings, including agendas, materials, and minutes * Screen and prioritize incoming communications and requests * Maintain organized records, files, and documentation systems Operations \& Cross\-Functional Coordination* Serve as a central point of coordination between Operations, HR, Payroll, and Finance * Support onboarding logistics including scheduling and new hire setup * Assist with expense management, purchasing, and budget tracking * Coordinate employee\-related administrative processes and documentation * Track compliance items such as certifications, registrations, and required filings Meetings, Events \& Travel* Coordinate internal meetings, leadership sessions, and operational reviews * Arrange travel, accommodations, and logistics for Director * Assist with coordination and planning of frontline employee events. Employee Experience \& Communications* Support employee engagement initiatives and recognition programs * Coordinate onboarding materials, welcome items, and internal communications * Maintain internal directories, databases, and systems **Requirements** * 3–5 years of experience as an Executive/Admin Assistant * Strong organizational and time management skills * Excellent communication and interpersonal abilities * Ability to manage multiple priorities in a fast\-paced environment * High attention to detail and strong problem\-solving skills * Professionalism, discretion, and sound judgment * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) **Benefits** * Work remotely Monday \- Friday, 40 hours a week (no weekends) * Vacation: 10 business days a year * Holidays: 5 National Holidays a year * Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) * Parental Leave * Health Care Reimbursement * Active Lifestyle Reimbursement * Quarterly Home Office Reimbursement * Payroll Deduction Purchase Plans * Longevity Bonus * Continuous Learning Bonus * Access to Training and Professional Development Platforms * Did we mention it's REMOTE?!! One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant. Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!