Accounts Payable Specialist

Description

Summary: Responsible for verifying fund availability, processing payments to suppliers and employees, maintaining accounts payable records, and supporting financial reporting and tax compliance. Highlights: 1. Manage accounts payable operations and ensure accurate invoice processing. 2. Support month-end closing, bank reconciliations, and tax calculations. 3. Collaborate on process standardization and automation projects. **Position Summary:** Responsible for verifying the availability of funds for the payment of amounts owed to suppliers, employees, or other organizations/individuals. Collects purchase invoices, matches purchase orders, expense invoices, provides information for tax returns, contribution payments, etc., analyzes due dates and prepares payments. Maintains the accounts payable record in the corresponding modules. **Job Status:** * Temporary for 6 months * Full\-Time * Salaried * Reports to: Regional Accounting Manager * Location: Mexicali, Baja California. **Role Responsibilities:** * Match and/or code invoices for accounting registration, validate tax requirements, and support payment authorization. * Enter invoices in JD Edwards EnterpriseOne. This includes ensuring that all invoices are approved by the manager and correctly coded. Must assign the correct supplier numbers and enter data accurately. * Process electronic payments and/or checks: run weekly payment group reports, extract invoices to match and verify amounts. After the payment groups are approved by the Controller, save the generated information electronically. * Distribute or mail payment receipts to suppliers and/or creditors who have not received them and request them. * Maintain supplier/invoice files as required for electronic accounting and tax compliance. * Resolve supplier queries regarding payment issues due to discrepancies or unpaid invoices. * Provide support in various ad hoc projects. * Prepare Bank Reconciliations. * Prepare month\-end closing reports for the Accounts Payable module. * Provide requested information for monthly tax return calculations and other periodic filings. * Support in clarifying doubts for tax calculation. * Assist in addressing information requests for VAT refund applications. * Respond to audit requests regarding vendor payment information. * Revaluation of the accounts payable module. * Validate credit days and discounts granted by suppliers in accordance with the corresponding purchase order. * Other tasks of an analogous nature dependent on the accounts payable department. **Education:** * Bachelor's degree in Accounting * Finance (preferred) **Experience / Skills / Abilities:** * 60\-70% English proficiency * 2\-3 years in a similar position * Teamwork * Data entry skills * Experienced in Microsoft Office programs and JD Edwards EnterpriseOne. * Precision and attention to detail. * Organized. * Effective communication skills. * Problem\-solving and conflict management skills. * Ability to meet aggressive deadlines. * Tenacity and willingness to investigate and resolve discrepancies. **Job Expectations / Working Conditions**: * Achieve closure of the accounts payable module by noon on the 1st day of each month. Lead standardization projects in AP processes (electronic filing to support accruals and payments for audits and/or financial and tax requirements, electronic filing of report generation for audit schedules, revaluation of USD items at month\-end, among others). Manage support for automation of audit reports and tax calculations and participate in the bank reconciliation automation project. * Maintain excellent communication and coordination with the team. * Office\-based work, 8 hours at a desk in front of a computer.