Executive Assistant

Description

Position Summary: We are seeking a proactive and organized Executive Assistant to provide direct support to Executive Management and efficiently coordinate administrative operations. Key Highlights: 1. Direct support to Executive Management 2. Efficient coordination of administrative operations 3. Ongoing organization, coordination, and follow-up We seek a highly organized, proactive individual with strong follow-up capabilities to provide direct support to Executive Management and contribute to the efficient coordination of administrative and organizational operations. This position requires a structured, discreet individual skilled at managing multiple activities simultaneously, prioritizing pending tasks, and ensuring timely execution of processes, meetings, and projects. The ideal candidate enjoys organizing, coordinating, documenting, and consistently following up on operational and executive matters. **Key Responsibilities** ● Coordination and follow-up of the executive calendar. ● Organization of meetings, minutes, and follow-up on action items. ● Preparation and management of documents, reports, and presentations. ● Follow-up on administrative and operational pending items. ● Logistical coordination of events, meetings, and institutional activities. ● Management and organization of information and files. ● Support in interdepartmental communication and follow-up. ● Prioritization and management of multiple concurrent activities. ● Use of digital tools to optimize processes and organization. **Required Profile** ● Completed bachelor’s degree in administration, communications, business management, or related fields. ● Prior experience in executive assistance, administrative coordination, or similar roles. ● Excellent organizational skills and attention to detail. ● Ability to follow up and manage priorities. ● Professional verbal and written communication skills. ● Proficiency with digital tools and Microsoft Office suite. ● Aptitude for learning new technological tools and artificial intelligence. ● Ability to work under pressure and adapt to change. **Key Competencies** ● Organization and planning ● Follow-up and control ● Discretion and confidentiality ● Multitasking ● Executive communication ● Problem solving ● Proactivity ● Time management ● Internal service and support **We Offer** ● Job stability. ● A professional and collaborative work environment. ● Opportunities for growth and development. ● Involvement in strategic and organizational projects. ● Work schedule: Monday to Friday, 8 AM–3 PM, and 8 AM–4 PM during certain months ● Oversight by UABC Rectorate ● Year-end bonus above statutory requirements Salary: $1\.00 \- $2\.00 per month Workplace: On-site employment