Executive Assistant - Polanco

Description

Position Summary: We are seeking an Executive Assistant to represent the institutional image, provide proactive and discreet service, and ensure the smooth operation of executive activities and front-desk reception. Key Highlights: 1. Personalized attention and representation of the institutional image. 2. Key support in logistical coordination and executive events. 3. Administrative, document management, and supervision of the experience. For nearly two decades, we have operated nationwide in the field of Information Technology, serving as one of the leading business partners for companies seeking professionalism and trust in their service providers. We are currently seeking \- **Executive Assistant, Polanco area** *\- Purpose* To represent the institutional image and deliver warm, proactive, and discreet assistance to Executive Leadership, safeguarding the corporate experience and anticipating needs to ensure seamless daily operations, front-desk reception, and executive events. \- *Main Responsibilities* * Front-desk reception and personalized service: greets clients, suppliers, candidates, and accompanies Executive Leadership; logs entries/exits in the logbook and manages access according to security protocols; provides courteous, professional, and adaptable service based on visitor’s seniority. * Priority assistance to Executive Leadership: screens and routes calls, messages, and visits with confidentiality; maintains fluid communication to address urgent requests and closely monitor leadership needs before, during, and after meetings or travel. * Executive logistical coordination: arranges meeting rooms, support materials, and services; manages timely reservations (hotels, restaurants, transportation); coordinates arrivals and departures of high-level guests. * Event and protocol support: receives and escorts attendees at corporate events, distributes welcome kits, and oversees standards of appearance and etiquette; collaborates with vendors and internal teams to ensure an impeccable experience. * Basic document and administrative management: maintains simple physical and digital correspondence and front-desk filing systems; reports incidents and front-desk supply status to ensure uninterrupted service. * Experience supervision: monitors the front-desk environment (appearance, cleanliness, service quality) and submits observations or improvement proposals to uphold the professional perception of Executive Leadership. \- *Requirements* * Education: Technical degree or relevant coursework in hospitality, customer service, or secretarial studies preferred. * Experience: Minimum 1–2 years in front-desk reception, hostess, or corporate customer service roles. * Skills: Excellent interpersonal skills, empathy, discretion, and ability to anticipate and prioritize Executive Leadership’s needs; proactivity and composure under pressure. * Digital competencies: Basic knowledge of access control systems, digital logbooks, and Microsoft Office suite; aptitude to quickly learn internal platforms. *Key Skills* \- Learning Agility \- Teamwork \- Analytical Thinking \- Effective verbal and written communication. \- Responsiveness. \- Attention to detail \- Technical language. ***On-site work*** We are highly interested in welcoming you to our team. We value your well-being, that of our clients, and that of the company — enabling sustainable long-term operations. Salary: $10,000\.00 \- $13,000\.00 per month Benefits: * Company parking * Option for indefinite-term contract * Medical expense insurance * Major medical expense insurance * Life insurance * Company mobile phone * Grocery vouchers Workplace: On-site employment