Accounts Payable Assistant

Description

Job Summary: Manage the recording and control of accounts payable, administering the complete document workflow, validating invoices, and coordinating supplier payments to ensure accounting reliability. Key Responsibilities: 1. Manage accounts payable and the complete document workflow. 2. Perform reconciliations and ensure follow-up on payments to suppliers. 3. Prepare reports, forecast expenditures, and coordinate with internal departments. Manage the recording and control of accounts payable, ensuring accurate accounting integration. Administer the complete document workflow: purchase order, invoice, payment, and payment complement. Validate invoices, tax receipts, and supplier documentation in accordance with internal policies. Perform invoice reconciliations against purchase orders and received services. Track the supplier payment process, ensuring each disbursement is fully supported by documentation. Prepare and update purchase order reports, facilitating visibility and decision-making. Review and confirm accurate expense invoicing, ensuring accounting information reliability. Maintain and keep up-to-date physical and digital archives of invoices, receipts, and supporting evidence. Create digital files per service or supplier containing all corresponding documentation. Schedule payments by populating and managing databases (Excel), ensuring compliance and administrative order. Send suppliers a list of paid invoices and manage receipt of payment complements (CFDI). Manage the supplier portfolio, tracking balances, payments, and pending documentation. Prepare and monitor expense budgets, primarily in the transportation area. Generate weekly expenditure forecasts to ensure resource availability. Coordinate with internal departments (accounting and logistics) for validation of financial and operational information. Maintain organized document control to facilitate audits, internal reviews, and quick queries.-Requirements- Minimum education: Higher education - Bachelor's degree 1 year of experience Knowledge: Account reconciliation, Budget control, Accounts payable, Supplier management, Budget administration Keywords: assistant, helper, aide, auxiliary, assistant, helper, aide, account, accounts