Administrative Coordinator of Import Operations

Description

**Administrative Coordinator of Import Operations** A company specializing in import services, customs logistics, and national and international marketing is seeking to integrate an **Administrative Coordinator of Import Operations** into its team — a key position to strengthen internal control, administrative execution, and operational efficiency. We seek a highly organized, reliable, and results-oriented individual capable of coordinating critical administrative processes, maintaining document control, and providing direct support to commercial and logistics operations. **Position Objective** To manage and execute operational and administrative processes related to import services, billing, payments, case files, procurement, and supplier coordination — ensuring order, compliance, traceability, and efficiency in the company’s daily operations. **Main Responsibilities: Billing and Administrative Control** * Preparation of **CFDI** (Mexican electronic invoices) for income, advances, addenda, and related documents. * Issuance of credit notes and administrative follow-up on billing. * Internal control of invoice serial numbers, issued invoices, and supporting documentation. * Customer payment tracking and basic collections control. **Procurement, Suppliers, and Payments** * Control of internal procurement and administrative requisitions. * Scheduling and follow-up of supplier payments. * Management of due-date calendars, commitments, and obligations. * Administrative relationship with strategic suppliers. **Case Files and Operations** * Compilation of final client, service, and import case files. * Physical and digital document organization for active and completed operations. * Coordination with customs brokers, logistics operators, and suppliers. * Administrative support for client onboarding and contract setup. **General Office Administration** * Support in basic accounting and daily administrative control. * Executive calendar management and internal task tracking. * General support to management and operational departments. * Proposing improvements to administrative controls and processes. **Academic and Professional Profile** * Completed bachelor’s degree in: * **Business Administration (LAE)** * **International Business** * **Administrative Accounting** * or a related field * Experience in operational administration, billing, or internal control. * Practical knowledge of **CFDI, credit notes, advances, and administrative processes**. * Experience in payment control, procurement, and supplier follow-up. * Basic accounting and administrative knowledge. * Proficiency in Excel and administrative/ERP systems. * Preferred experience in logistics, imports, or service-based companies. * Ability to handle multiple tasks simultaneously. * Preferred residence near **San Pedro Garza García / Metropolitan Area**. **Recommended Personal Profile** **We seek a candidate with the following qualities:** * Highly responsible and trustworthy. * Organized and meticulous regarding documents and processes. * Strong sense of urgency and follow-up. * Discretion and professional handling of sensitive information. * Clear, firm, and professional communication. * Ability to coordinate effectively with third parties. * Employment stability and commitment. * Proactivity and autonomy. * Results-orientation and compliance focus. * Positive attitude and desire for professional growth. **We Offer** * Competitive salary commensurate with experience and capabilities. * Statutory benefits. * Professional development within a growing company. * Ongoing training in administrative, tax, and logistics topics. * Employment stability. * Genuine opportunity for internal advancement. * Professional, dynamic, and structured work environment. **Position Conditions** **Location:** San Pedro Garza García, Nuevo León **Work Mode:** On-site **Position Type:** Full-time, indefinite term **If you possess a solid administrative background, a strong sense of organization, and wish to grow within a company engaged in international trade, please send your CV via this channel or WhatsApp \+52 1 81 2203 3094** Position Type: Full-time Salary: $12,000\.00 \- $16,000\.00 per month Benefits: * Complimentary beverages * Free parking Workplace: On-site employment