Accounts Payable Analyst

Description

Position Summary: This position is responsible for administering and controlling financial obligations with suppliers, ensuring regulatory and ethical compliance. Key Responsibilities: 1. Manage the registration and control of invoices from 14 group companies 2. Coordinate with various departments to ensure efficient payment processes 3. Participate in audits and propose improvements to payment processes Accounts Payable Analyst Job Description Department: Finance Reports to: Accounts Payable Supervisor Direct Reports: None Location: León Office Company Background: Founded in 2004, Endeavor Silver Corp. is a mining company focused on the discovery and extraction of silver, with projects and operations in four countries: Mexico, Chile, Peru, and the United States. Our purpose is to become a leading silver producer that creates value for our shareholders by discovering, developing, and operating our mines sustainably. Position Purpose: Ensure the accurate administration, registration, and control of financial obligations with suppliers and contractors across the 14 group companies, ensuring compliance with internal policies, tax regulations, and local laws. Responsibilities (Registration and Control of Invoices from the 14 Group Companies): Verify and record invoices received against purchase orders and/or services without purchase orders (e.g., electricity, telephone, etc.). Validate correct application of tax withholdings (VAT, ISR). Confirm that goods or services have been delivered per purchase orders. Review and reconcile supplier account statements for each operational company within the group. Maintain ongoing communication with suppliers to resolve billing-related issues. Manage petty cash reimbursements for each unit and travel expense reimbursements for employees of the group's operational companies. Manage onboarding of domestic and foreign suppliers into the SAP system. Manage supplier and contractor advances, including tracking them via corresponding estimates. Prepare weekly payment schedules per operational company and relevant due dates. Coordinate with the Treasury department regarding fund availability. Coordinate with other departments to obtain necessary documentation for payments. Ensure all transactions comply with applicable accounting and tax policies. Stay updated on changes in tax regulations. Generate aging reports of balances and payment flow reports. Submit monthly reports to the Accounts Payable Supervisor. Participate in internal and external audits. Propose improvements to payment processes. Support and train users on information entry processes in the SAP (Warehouse) and EMA (Vouchers) systems for payment processing. Strict adherence to accounting and tax regulations. Adoption of ethical practices in all financial transactions. Record all invoices approved for payment in the SAP system according to authorization matrices. Do not generate payments outside scheduled dates without explicit authorization. Prioritize payments according to the defined maturity policy. Maintain strict confidentiality regarding the company’s financial information. The activities listed above are indicative, not exhaustive, of the role. WORKING RELATIONSHIPS: Internal: Procurement and Contracts Department: For purchase order verification and supplier onboarding. Warehouse (per unit): To perform comparisons (bid analysis) of amounts and materials received against received invoices. Legal Department: For contract-related queries and regulatory compliance matters. Administrative Departments of units: For processing service invoices, payment withholdings due to supplier or contractor non-compliance. Treasury: For payment scheduling and fund availability. Accounting: For expense account coding. Tax Department: To validate all tax-related aspects of invoices. Human Resources: For processing settlements and final payoffs. External: Suppliers and contractors: To resolve discrepancies and negotiate payment terms. REQUIREMENTS: Experience: 3 years in similar roles within industrial or mining sectors, with experience managing ERP software (e.g., SAP). Education: Bachelor’s degree in Accounting, Business Administration, Finance, or related fields; specialization in financial or tax administration is desirable.