Administrative Assistant

Description

Job Summary: Supports the daily operations of the Quality Management Department by handling administrative, documentation, and logistical tasks, with a focus on organization and follow-up. Key Responsibilities: 1. Comprehensive administrative support to the Quality Management Department. 2. Document management, scheduling, and internal/external communication. 3. Coordination of office resources and tracking of procedures. CORPORATE OFFICE LOCATED IN ANTEA AREA SEEKING: **\*ADMINISTRATIVE ASSISTANT\*** **RESPONSIBILITIES** \*Support daily operations of the Quality Management Department. \*Administrative and document management. \*Preparation, review, and archiving of documents. (Control and organization of physical and digital files. Drafting of letters, official correspondence, reports, and emails. Handling and safeguarding of confidential information.) \*Answering telephone calls and routing calls. \[PBX]. \*Receiving visitors or suppliers. \*Email management and follow-up. \*Schedule and meeting coordination. \*Scheduling agendas for supervisors or managers. \*Scheduling in-person or virtual meetings. \*Preparation of meeting minutes and tracking of action items. \*Preparation of administrative reports. \*Tracking internal procedures or requests. \*Support in departmental administrative processes (purchasing, payments, requests, etc.). \*Office resource management. \*Stationery and material supply control. \*Requesting and tracking administrative purchases. \*Support in office inventory control. \*Billing. Petty cash. \*Travel and per diem management, etc. \*Logistics or service coordination. \*Administrative performance indicator monitoring. \*Identifying needs and proactively proposing solutions based on analysis of available information and the surrounding environment. \*External activities, e.g., procedures before government institutions, banks, suppliers, etc. **REQUIREMENTS** \*Bachelor’s degree in Business Administration or related field \*Age: 25–35 years \*Minimum 1 year of experience in similar roles \*Monday–Friday 8:30 AM – 5:30 PM / Saturday 8:00 AM – 12:00 PM Gross monthly salary: $12,000 MXN/month + statutory benefits If interested, please send your CV to 4422378125 Salary: $11,500.00 – $12,000.00 MXN/month Workplace: On-site employment