Contracts Administrator

Description

**Contracts Administrator (Contract Lifecycle Management \& Legal Operations) – Remote \| U.S. Business Hours****Position Type:** Full\-Time, Remote **About the Role** We’re hiring a highly organized and detail\-driven **Contracts Administrator** to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting. This role is ideal for someone who: * Thrives in structured, process\-heavy environments * Has a sharp eye for legal and commercial details * Enjoys coordinating across multiple departments * Can manage high\-volume agreements without losing accuracy * Understands how strong contract operations reduce business risk You’ll work closely with: * Legal * Procurement * Finance * Sales * Security \& Compliance * Executive stakeholders to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness. **What You’ll Own****Contract Intake \& Workflow Management*** Manage standardized intake for: * + NDAs + MSAs + SOWs + DPAs + Vendor agreements + Amendments + Renewals * Route contracts through the correct approval workflows * Set and manage SLA expectations for execution timelines * Ensure requests contain: * + Complete business details + Pricing information + Compliance requirements + Counterparties and jurisdiction data **Drafting, Review \& Redlining*** Draft and format agreements using approved templates and clause libraries * Redline agreements using: * + Microsoft Word Track Changes + Legal playbooks + Fallback language guidance * Identify and escalate non\-standard terms involving: * + Indemnification + Limitation of liability + IP ownership + Data privacy/security + Termination rights + SLAs * Maintain deviations logs documenting: * + Changes + Approvals + Rationale **Approvals \& Governance*** Coordinate approvals across: * + Legal + Finance + Procurement + InfoSec + Privacy + Leadership * Verify: * + Pricing alignment + Budget approvals + Vendor onboarding documentation + Compliance requirements * Ensure all contracts follow internal governance policies and approval matrices **Execution \& Repository Management*** Manage e\-signature workflows through: * + DocuSign + Adobe Sign * Verify: * + Signer authority + Signature blocks + Fully executed copies * Maintain contract repositories and CLM systems including: * + Ironclad + Icertis + Agiloft + ContractWorks + Conga + SharePoint * Ensure metadata accuracy for: * + Contract value + Renewal dates + Notice periods + Jurisdictions + Data processing requirements **Renewals, Obligations \& Compliance*** Track: * + Renewals + Auto\-renewal clauses + Notice windows + Deliverable obligations + Pricing escalators * Maintain proactive reminder systems to avoid missed deadlines * Ensure compliance with: * + GDPR + CCPA + HIPAA + PCI\-DSS + Internal controls * Keep contracts audit\-ready with complete approval and signature trails **Reporting \& Process Improvement*** Deliver dashboards and reporting on: * + Contract cycle time + SLA adherence + Standard\-term usage + Renewal pipelines + Clause deviations * Improve: * + Template governance + Clause libraries + Workflow automation + CLM processes * Support scalable legal operations and self\-service contracting workflows **What We’re Looking For****Core Requirements*** 2\+ years of: * + Contracts administration + Legal operations + Procurement operations + Contract lifecycle management experience * Hands\-on experience with: * + CLM systems + Contract repositories + E\-signature workflows * Strong proficiency with: * + Microsoft Word Track Changes + Excel / Google Sheets + PDF editing tools * Strong understanding of: * + Indemnity + Limitation of liability + Confidentiality + IP ownership + DPAs + SLAs * Excellent organizational and communication skills **Nice\-to\-Have Experience*** Experience in: * + SaaS + Technology + Healthcare + Finance + Regulated industries * Familiarity with: * + Vendor risk management + Procurement workflows + Security questionnaires * Experience managing: * + Clause libraries + Template governance + Legal playbooks * Exposure to: * + GDPR + HIPAA + PCI\-DSS + SOX compliance **What a Typical Day Looks Like*** Intake and route new contract requests * Draft, review, and redline agreements * Coordinate approvals across departments * Manage DocuSign workflows and finalize execution * Maintain CLM records and metadata accuracy * Track renewals and obligation deadlines * Publish reporting dashboards and contract metrics * Improve workflows and automate repetitive processes **In short:** You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle. **Success Looks Like*** Contracts executed within SLA timelines * Zero missed renewal or notice deadlines * Fully organized, searchable, audit\-ready repositories * Reduced contract cycle times and fewer deviations * Strong stakeholder confidence in legal operations processes * High metadata accuracy and workflow consistency **Why This Role Stands Out*** High\-impact operational role supporting core business functions * Strong exposure to: * + Legal + Finance + Procurement + Executive Operations * Opportunity to build scalable contract operations processes * Remote flexibility with structured workflows * Career growth into: * + Legal Operations Manager + Procurement Operations + Commercial Operations + Contract Management leadership roles **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task: * + NDA redlining exercise + Contract tracker creation * Client Interview * Offer \& Background Verification **Apply Now** If you: * Love structure, organization, and process accuracy * Enjoy managing contracts and operational workflows * Thrive in detail\-oriented environments * Want to help organizations reduce legal and operational risk This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.