Job Summary: We are seeking a proactive and organized administrative assistant to centralize information, manage procurement, and ensure timely delivery of project deliverables for MEP projects. Key Highlights: 1. Central support role for Project Management 2. Comprehensive information and logistics management on construction sites 3. Opportunity for professional growth and job stability **OPEN POSITION: ADMINISTRATIVE ASSISTANT FOR MEP PROJECTS (MECHANICAL, ELECTRICAL, AND PLUMBING)** **Job Description:** We seek a highly organized, proactive, and assertive individual to join as the right hand of Project Management. Your primary responsibilities will include centralizing field information (HVAC and Electrical Installations), managing procurement, and ensuring that resident engineering teams submit their reports and deliverables on time and as required. **Key Responsibilities:** * **Equipment and Attendance Control:** Manage daily attendance reporting for work crews and contractors across various construction sites. * **Procurement and Logistics Management:** Request quotations from HVAC and electrical material suppliers, prepare comparative price tables, and track on-site deliveries. * **Site Resident Follow-up:** Require, collect, and organize weekly photographic reports, generators, and logs submitted by field personnel every Friday. * **Basic Financial Administration:** Invoice registration, expense tracking (fuel, per diems, petty cash), and preparation of billing folders for client invoicing. * **Document Control:** Maintain updated cloud storage (Drive/Dropbox) with current drawings, contracts, technical specifications, and warranties for each project. * **Customer Service:** Screen incoming calls, schedule technical site visits, and follow up on preventive maintenance services. **Candidate Requirements:** * **Education:** Bachelor’s degree (in progress or completed) in Business Administration, Accounting, Architecture/Engineering (incomplete or related fields), or Technical Degree in Civil Construction. * **Experience:** Minimum 1–2 years in administrative roles (preferably in construction firms, engineering consultancies, or industrial maintenance). **Digital Skills (Mandatory):** * **Intermediate Excel:** (Handling cost tables, basic formulas, and filters). * **WhatsApp Business:** Professional communication within work groups. * **Cloud Services:** Google Drive, OneDrive or Dropbox, WeTransfer * **PDF/AutoCAD:** Ability to open drawings and export to PDF (desirable). * **Core Competencies:** Obsessive attention to order, excellent spelling, ability to work under pressure, and firmness in task follow-up with team members. **We Offer:** * **Monthly Salary:** MXN $15,000 Net (tax-free). * **Working Hours:** Office-based, Monday to Friday, 9:00 AM–6:00 PM; Saturdays, 9:00 AM–2:00 PM, with possibility of remote work. * Statutory Benefits * Salary increases * Option for indefinite-term contract Employment Type: Full-time, Indefinite-term Salary: MXN $14,000.00 – $16,000.00 per month Benefits: * Salary increases * Company parking * Option for indefinite-term contract * Company phone Work Location: On-site employment
Juan García
Indeed · HR
Juan García
Indeed · HR
