Executive Assistant

Description

Position Summary: We are seeking an organized and proactive professional to provide comprehensive support to our General Management, optimizing their time and managing administrative and communication operations with confidentiality and efficiency. Key Highlights: 1. Strategic support to the General Management 2. End-to-end management of agenda and communications 3. Opportunity for growth and holistic business perspective **Purpose of the Position** We seek a highly organized, proactive professional with a problem-solving mindset to provide comprehensive support to our General Management. The primary objective is to optimize the Director’s time by managing administrative and communication operations with absolute confidentiality, efficiency, decisiveness, and business vision. **Key Responsibilities (Essential Activities)** * **Strategic Agenda Management:** Manage complex calendars, prioritize critical meetings, and ensure the Director has all necessary materials for each commitment. * **Gatekeeping and Communication:** Serve as the first point of contact between the General Management and key stakeholders (clients, suppliers, and internal team). Manage emails and draft official correspondence. * **Travel and Logistics Coordination:** Plan domestic and international itineraries, manage per diems, transportation, and reservations. * **Meeting Support:** Prepare agendas, take minutes, track action items, and develop high-impact presentations (PowerPoint/Keynote). * **Document Management:** Organize and safeguard sensitive information, contracts, and legal files for the General Management. * **Public Relations:** Support in organizing corporate events and hosting high-level visitors. **Ideal Candidate Profile** **1\. Technical Knowledge** * **Proficiency in Office 365 / Google Workspace:** Intermediate level (especially Excel for reporting and PowerPoint for presentations). * **Languages:** A second language is desirable but not mandatory (English preferred). * **Management Tools:** Familiarity with productivity tools (Asana, Trello, Slack or similar). * **Writing Skills:** Impeccable spelling and writing in Spanish. **2\. Soft Skills** * **Discretion and Ethics:** Handle highly confidential information with complete integrity. * **Anticipation:** Ability to “stay one step ahead,” identifying needs before they arise. * **Resilience and Adaptability:** Capacity to work under pressure and calmly manage last-minute changes. * **Assertive Communication:** Skill to negotiate and communicate effectively with executives at all levels. * **Attention to Detail:** Rigor in reviewing documents and processes. **Education and Experience Requirements** * Completed bachelor’s degree in Business Administration, International Relations, Communications, or related fields. * Minimum 3–5 years of experience in similar roles supporting Executive or General Management levels. **What We Offer** * Immediate hiring. * Competitive salary commensurate with experience ($3,500 to $4,000 per week). * Statutory benefits. * Opportunity for growth and holistic business perspective. **Application Instructions:** If you meet the profile and seek a high-level professional challenge, please send your updated CV to **vacantes@grupo\-amt.com**, with the subject line: **"Vacancy: Executive Assistant – \[Your Name]"**; you may also apply through this channel. Salary: $3,500.00 \- $4,000.00 per week Work Location: On-site employment