Procurement Assistant

Description

Job Summary: Provide operational and analytical support for the procurement process of direct and indirect materials, ensuring timely supply at the best total cost. Key Highlights: 1. Key support in managing procurement of direct and indirect materials. 2. Advanced proficiency in ERP systems and Microsoft Excel. 3. Proactive negotiation with suppliers to achieve optimal cost and quality. Procurement Assistant Profile Provide operational and analytical support for the procurement process of direct materials (raw materials, production components) and indirect materials (MRO, office supplies, general services, spare parts), ensuring timely supply, optimal total cost, and appropriate quality—through efficient use of ERP systems, standardized procurement processes, preparation of comparative analysis tables, and proactive supplier negotiations. Roles and Responsibilities * Receive, review, and process purchase requisitions (internal requests) for direct and indirect materials from production, maintenance, quality, and administrative departments. * Conduct supplier research and pre-qualification based on material or service category. * Prepare and issue Requests for Quotation (RFQs) to approved and new suppliers. * Collect, analyze, and prepare comparative analysis tables (comparing price\-delivery time\-terms\-quality\-Incoterms\-warranties) to support purchasing decisions. * Actively participate in supplier negotiations regarding pricing, delivery schedules, payment terms, volume discounts, penalties, and associated services. * Generate purchase orders in the ERP system (SAP, Oracle, Odoo, AS/400, Infor, etc.), ensuring correct item coding, accounting accounts, cost centers, and required authorizations. * Track issued purchase orders (expediting): confirm acknowledgments, production progress, shipment dates, customs status (if applicable), and physical receipt. * Manage changes to purchase orders (quantity increases/decreases, price or date modifications) with appropriate authorization. * Record and update the supplier database (performance, certifications, contacts, pricing history, non-compliances). * Support identification of cost-saving opportunities and cost-reduction strategies (purchase consolidation, framework agreements, group buying). * Assist with physical inventory counts and reconciliations as needed. * Maintain updated digital and physical records per internal control and audit policies. Technical Skills * Intermediate\-advanced ERP system proficiency (Purchasing / Procurement modules): SAP MM, Oracle Purchasing, Infor LN, Odoo Purchasing, etc. (mandatory) * Advanced Microsoft Excel skills (pivot tables, VLOOKUP, advanced filters, basic macros, comparative analysis tables) * Solid understanding of standardized procurement processes (procure\-to\-pay, RFQ, ABC analysis, Incoterms 2020, supplier evaluation) * Practical experience preparing supplier comparative analysis tables * Basic knowledge of supplier negotiation (fundamental techniques, negotiation levers, handling objections) * Understanding of the distinction between direct materials (directly impacting product cost) and indirect materials (MRO, services, overhead expenses) Requirements * 2–4 years of experience in procurement assistant, coordinator, or associate roles—preferably in manufacturing, maquiladora, or industrial companies. * Demonstrable experience managing procurement of direct materials (raw materials, components) and indirect materials (spare parts, consumables, services). * Prior participation in supplier negotiation processes (even under supervision). * Proven experience preparing comparative analysis tables and quotation analyses. * Education: Technical degree, incomplete bachelor’s degree, or bachelor’s degree in related fields (Business Administration, International Business, Logistics, Accounting, Industrial Engineering, Supply Chain Management). We Offer * Gross monthly salary: $11,000 MXN per month, with salary adjustment starting in the fourth month based on performance * Working hours: Monday \- Friday, 8:00 AM to 6:00 PM * Option for indefinite-term employment contract * Major medical expense insurance starting from the sixth month * Company-provided mobile phone * Complimentary uniforms Employment Type: Full-time Salary: Starting from $11,000\.00 MXN per month Benefits: * Option for indefinite-term employment contract * Major medical expense insurance * Company-provided mobile phone * Complimentary uniforms Experience: * Procurement: 2 years (Preferred) * ERP systems: 2 years (Preferred) Work Location: On-site