HR Manager

Description

Job Summary: The HR Manager / Deputy Director will build, structure, and operate the HR department from scratch, ensuring talent and culture to support the company’s sustainable growth. Key Highlights: 1. Build and structure the HR department from scratch 2. Strategic position with potential to evolve into HR Director 3. Direct collaboration with General Management and area leaders Job Description: HR Manager / Deputy Director Responsible for building, structuring, and operating AVYNA COSMETICS’ HR department from scratch. Their mission is to ensure the organization has the right talent at the right time, within a strong culture and clear processes that enable sustainable business growth. This role carries both strategic and operational scope: not only overseeing HR processes, but also designing, documenting, implementing, and measuring them. Works directly with General Management and leaders across all departments to align talent management with business objectives. This is the first formal pillar of the HR function at AVYNA and holds the profile, vision, and potential to evolve into HR Director as the organization grows. **Responsibilities** **Recruitment and Selection** * Design and manage recruitment processes across all departments (sales, operations, marketing, etc.). * Monitor job postings on relevant platforms, screen candidates, and coordinate interviews with department leaders. * Manage onboarding for all new hires, ensuring a consistent experience aligned with AVYNA’s culture. * Maintain an active database of potential candidates (talent pool) to fill vacancies swiftly. **Personnel Administration** * Manage employee files, contracts, registrations, and terminations with relevant authorities. * Ensure compliance with the Federal Labor Law (or applicable legislation per jurisdiction) and internal company policies. * Coordinate payroll processing in collaboration with the administrative team. * Administer vacations, medical leaves, permissions, and other personnel-related incidents. **Culture and Organizational Climate** * Design and implement initiatives to strengthen AVYNA’s organizational culture. * Conduct periodic employee engagement and eNPS surveys, analyze results, and propose action plans. * Serve as the communication channel between employees and management to resolve questions, grievances, or sensitive matters. * Promote an inclusive, respectful, and results-oriented work environment. **Performance Evaluation and Development** * Coordinate KPI-based performance evaluations across all levels in collaboration with department leaders. * Track individual development plans and probationary periods for each employee. * Propose and manage continuous training and development programs aligned with each department’s needs. * Ensure all job descriptions are up-to-date, complete, and signed. **Compensation and Benefits** * Maintain an updated salary scale and propose adjustments based on market benchmarks. * Manage the current bonus and variable compensation scheme in coordination with Management. * Propose enhancements to the benefits package to attract and retain talent. **HR Strategy and Projects** * Develop and execute the annual HR plan aligned with business objectives. * Design HR processes, policies, and manuals (internal regulations, vacation policies, code of conduct, etc.). * Generate periodic HR metrics reports (turnover, headcount, time-to-fill, etc.) for General Management. * Lead special HR projects as required by organizational needs. **Office and Facility Operations** * Ensure proper functioning of company facilities (office, workspaces, common areas). * Manage and track preventive and corrective maintenance of furniture, office equipment, and physical infrastructure. * Coordinate with service providers (cleaning, maintenance, stationery, general services) to guarantee uninterrupted operations. * Administer office supply inventory and equipment assigned to employees, ensuring control and timely replenishment. * Manage assignment and return of equipment, access credentials, and furniture at the beginning and end of each employee’s employment. * Supervise that workspaces meet appropriate standards of hygiene, safety, and ergonomics. * Coordinate any facility modifications, renovations, or improvements in collaboration with General Management. **Payroll and Bonus Review** * Review and validate periodic payroll before processing, ensuring accuracy of new hires, terminations, modifications, and deductions. * Verify correct calculation and application of bonuses, KPI-based incentives, performance bonuses, and any variable compensation components per current schemes. * Coordinate with the administrative team on tax withholdings, legal deductions, and additional benefits. * Generate and safeguard payroll and variable compensation reports for each period, ensuring traceability and confidentiality. * Identify and resolve payroll inconsistencies, promptly notifying affected employees. * Ensure salary changes resulting from promotions, probationary periods, or market adjustments are accurately reflected in payroll for the corresponding period. * Maintain an updated salary scale and bonus framework, proposing adjustments to Management when deviations or risks of internal inequity are identified. The activities described are illustrative, not exhaustive, and may be modified at any time at the organization’s discretion. **Minimum Requirements** * Bachelor’s degree in Business Administration, Organizational Psychology, Industrial Relations, or related field (degree completed). * Minimum 3 years of comprehensive HR experience (recruitment, payroll, climate, evaluations). * Solid knowledge of Mexican labor law (Federal Labor Law) or applicable labor legislation in the country of operation. * Advanced English (B2–C1 minimum). * Proficiency with digital tools: Google Workspace, Excel, CRM or HRIS. * Demonstrable experience designing HR processes from scratch. * Ability to work autonomously in high-growth environments. **Soft Skills** * Empathetic leadership focused on people development. * Effective communication across all organizational levels. * Strategic thinking with operational execution capability. * Discretion and handling of confidential information. * Results orientation and continuous improvement mindset. * Conflict resolution and change management skills. * Organization, follow-up, and attention to detail. * Adaptability in rapidly growing environments. **Working Hours** \-Monday to Friday, 9:00 – 18:00 hours. \-On-site Job Type: Full\-time Pay: $20,000\.00 \- $30,000\.00 per month Language: * English (Required) Work Location: In person