Executive Administrative Assistant

Description

Position Summary: The Executive Administrative Assistant will provide high-level administrative and organizational support to executives and key managers, ensuring efficient operations and smooth communication. Key Highlights: 1. High-level administrative and organizational support to executives 2. Management of calendars, correspondence, and meeting coordination 3. Discreet handling of confidential information At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe. Position Summary The Executive Administrative Assistant will provide high-level administrative and organizational support to executives and key managers at Jabil, Inc., ensuring efficient operations and smooth communication. Responsibilities * Manage and maintain executive calendars, including scheduling meetings, conferences, and travel. * Prepare and edit correspondence, presentations, reports, and other confidential documents. * Organize and coordinate internal and external meetings, including room setup, materials preparation, and minutes documentation. * Serve as the primary point of contact for internal and external inquiries, appropriately filtering and directing communications. * Manage and process expenses, invoices, and other financial documents. * Coordinate and book domestic and international travel arrangements, including flights, accommodations, and transportation. * Maintain organized and efficient physical and electronic filing systems. * Assist in preparing reports, analyses, and data summaries as needed. * Execute special projects and tasks assigned by executive leadership. * Maintain the highest level of confidentiality and discretion at all times. Qualifications * Minimum of 3 years of proven experience as an Executive Administrative Assistant or in a similar role supporting senior leadership. * High school diploma required; bachelor’s degree in business administration or related field preferred. * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills. * Demonstrated ability to organize, prioritize tasks, and manage multiple projects simultaneously with attention to detail. * Strong interpersonal skills and ability to interact professionally with personnel at all levels. * Discretion and ability to handle confidential information. * Proactivity, initiative, and ability to work independently with minimal supervision. * Ability to work in a fast-paced environment and adapt to shifting priorities. * Knowledge of ERP or project management systems is a plus. BE CAREFUL OF FRAUD: Legitimate job opportunities at Jabil can be found on our official website Jabil.com. No applicant should pay to access these employment opportunities. When applying for a position at Jabil, you will be contacted through the official Jabil portal via an email ending in @jabil.com; a direct phone call from a Jabil team member; or a direct email with a @jabil.com email address. Jabil does not request payments for interviews or at any other time during the hiring process. Jabil also will not ask for personal identification information such as Social Security number, birth certificate, financial institution information, driver’s license number, or passport information via phone or email. If you believe you are a victim of identity theft or fraud, report it to the police at the following numbers and report it on the website where you found it. Call: 911 or 089\. **Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.** **Accessibility Accommodation** =============================== If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e\-mail to Always\_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment related questions to this e\-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to. \#whereyoubelong