Procurement Assistant

Description

Job Summary: Provides administrative and operational support to the Procurement Department, ensuring purchase order tracking, document control, and supplier interaction, while maintaining a service-oriented and organized attitude. Key Highlights: 1. Administrative and operational support in Procurement 2. Purchase order tracking and supplier communication 3. Document coordination and control **PROCUREMENT ASSISTANT** **Job Objective:** Provide administrative and operational support to the Procurement Department, ensuring accurate purchase order tracking, document control, supplier interaction, and timely procurement of materials and products, while maintaining a service-oriented, organized attitude and strict adherence to company policies and procedures. **Duties and Responsibilities:** * Preparation and tracking of purchase orders. * Requesting and comparing quotations from suppliers. * Monitoring deliveries, supply lead times, and order fulfillment. * Recording and controlling purchases, requisitions, and related documentation. * Entering and updating information in administrative systems or ERP. * Supplier communication and follow-up. * Invoice validation and supporting documentation for supplier payments. * Control and filing of purchase orders, invoices, and supplier files. * Support in basic price, delivery time, and commercial terms negotiation. * Coordination with warehouse and other departments for material tracking and procurement. * Preparation of administrative reports and monitoring of departmental KPIs. * Compliance with confidentiality policies and handling of sensitive information. * General administrative support to the Procurement Department. **Education:** Completed high school diploma or incomplete technical degree/bachelor’s degree in Administration, Business, Commerce, Logistics, or related field. **Experience:** Minimum 8 months in a similar role within procurement, administration, or supply chain (preferred). **Knowledge and Skills:** * Proficiency in purchase order management and supplier follow-up. * Document control and administration. * Proficiency in Microsoft Office suite (intermediate Excel preferred). * Negotiation and follow-up capabilities. * Organization, attention to detail, and priority management. * Effective communication and teamwork. * Service orientation and results-driven mindset. * ERP experience preferred (SAP, Odoo, AX, or similar). **Competencies:** * Proactivity. * Responsibility and integrity. * Results orientation. * Organization and discipline. * Sense of urgency. * Accuracy and follow-up. **Compensation:** Base salary: $12,000 MXN per month (gross) Monthly performance bonus: $3,000 MXN Statutory benefits Food vouchers: $1,420 MXN Savings fund (optional) Company-provided transportation **Working Hours:** Monday to Friday, 8:00 AM to 6:00 PM. **Work Location:** On-site. Tlajomulco de Zúñiga, Santa Cruz de las Flores (preference given to candidates residing near the area or without commuting constraints).