**\*\*EXECUTIVE ASSISTANT TO THE RECTOR'S OFFICE // MARSITA UNIVERSITY TLAHUAC CAMPUS\*\*** Would you like to work in an educational environment and be part of an institution with human values and a commitment to excellence? If you are organized, proactive, and have strong administrative skills, this opportunity is for you! We are looking for **talent to fill the position of Executive Assistant to the Rector's Office**. If you meet the requirements below, **apply now and join our team!** **Position Purpose:** Provide executive, administrative, and organizational support to the Rector's Office, ensuring efficient, discreet, and professional management of the agenda, communications, and institutional commitments. This role contributes to the smooth operation of senior leadership and effective coordination between academic and administrative departments at Universidad Marista Ciudad de México. **Main Responsibilities:** · Coordinate and manage the institutional agenda of the Rector's Office, prioritizing meetings, events, and commitments. · Draft, review, and file correspondence, official letters, reports, and documents. · Manage phone calls, emails, and visits with professional, courteous, and respectful demeanor. · Organize travel, meetings, and institutional events, including logistics and supporting materials. · Maintain up-to-date physical and digital archives of official documentation. · Follow up on agreements and action items arising from Rector's Office meetings. · Manage internal and external mail and courier services. · Prepare reports, presentations, and databases with relevant information for executive management. · Supervise administrative procedures and assist in interdepartmental coordination. · Ensure absolute confidentiality of all institutional information. **Requirements:** Education: Bachelor’s degree in Administration, Communication, Public Relations, Executive Secretarial Studies, or related field (professional title required). Experience: Minimum of 3 years in similar roles providing executive support or assisting senior management. **Technical Skills:** · Advanced Microsoft Excel proficiency (pivot tables, formulas, reporting). · Experience with Power BI for data analysis and indicator generation is desirable. · Proficiency in Word, PowerPoint, Outlook, and digital management tools. · Excellent writing and spelling skills. · Document organization and administrative control. **Competencies and Skills** · Discretion and confidentiality. · Planning, organizing, and task follow-up. · Effective oral and written communication. · Attention to detail and sense of urgency. · Service orientation and positive attitude. · Proactivity, autonomy, and problem-solving ability. · Ability to work under pressure and manage priorities. · Diplomacy and interpersonal skills. **Personal Traits** · Professional appearance, conduct, and demeanor. · Committed, loyal individual with a strong sense of belonging. · Empathy, respect, and collaboration. · Ability to remain calm and efficient in high-demand situations. · Strong work ethic aligned with Marist values. **Job Conditions** · Work schedule: Monday to Friday from 9:00 AM to 7:00 PM, and Saturdays from 9:00 AM to 2:00 PM. · Availability to handle urgent matters outside regular hours when necessary. · Full-time contract with opportunities for professional development. · Institutional work environment based on Marist values: respect, service, honesty, and commitment. ***WE OFFER:*** * STATUTORY BENEFITS * MONDAY TO FRIDAY SCHEDULE FROM 9:00 AM TO 7:00 PM / SATURDAYS FROM 9:00 AM TO 2:00 PM / TWO HOURS FOR LUNCH If you wish to apply, please do so through INDEED, attaching your UPDATED RESUME. Job type: Full-time Salary: $15,000.00 per month Benefits: * Free parking Work Location: On-site