Accounts Payable Analyst

Description

Responsibilities (Recording and Control of Invoices for the Group's 14 Companies): **Verify and record invoices received against purchase orders and/or services without purchase orders (e.g., electricity, telephone, etc.).** Validate correct application of tax withholdings (VAT, ISR). **Confirm that goods or services have been delivered per the purchase orders.** Review and reconcile supplier account statements for each operating company within the group. **Maintain constant communication with suppliers to resolve billing-related issues.** Manage petty cash reimbursements for each unit and travel expense reimbursements for employees of the group's operating companies. **Register domestic and foreign suppliers in the SAP system.** Manage supplier and contractor advances, including tracking them through corresponding estimates. **Prepare a weekly payment schedule by operating company and applicable due dates.** Coordinate with the Treasury department regarding fund availability. **Coordinate with other departments to obtain documentation required for payments.** Ensure all transactions comply with applicable accounting and tax policies. **Stay updated on changes in tax regulations.** Generate aging reports of outstanding balances and payment flow reports. **Submit monthly reports to the Accounts Payable Supervisor.** Participate in internal and external audits. **Propose improvements to payment processes.** Support and train users on information entry processes in the SAP (Warehouse) and EMA (Vouchers) systems for payment processing. **Strict compliance with accounting and tax regulations.** Adoption of ethical practices in all financial transactions. **Record all invoices approved for payment in the SAP system according to authorization matrices.** Omit generating payments outside scheduled dates without explicit authorization. **Prioritize payments according to the defined maturity policy.** Maintain strict confidentiality regarding the company’s financial information. **The activities listed herein are indicative, not exhaustive, of the role.** **EMPLOYMENT RELATIONSHIPS:** **Internal:** Procurement and Contracts Department: For verification of purchase orders and supplier registration. **Warehouse (per unit): To perform comparative analysis (matching) of amounts and materials received against received invoices.** Legal Department: For consultations regarding contracts and regulatory compliance. **Administrative Departments of each unit: For processing service invoices, payment withholdings due to supplier/contractor non-compliance.** Treasury: For payment scheduling and fund availability. **Accounting: For expense account coding.** Tax Department: To validate all tax-related aspects of invoices. **Human Resources: For processing severance and final settlement documents. External:** Suppliers and contractors: To resolve discrepancies and negotiate deadlines. REQUIREMENTS: Experience: **3 years in similar positions within industrial or mining sectors, with experience using ERP software (e.g., SAP).** **Education:** Bachelor’s degree in Accounting, Administration, Finance, or related fields; specialization in financial or tax administration is desirable. 2 edrsilver.com Special Skills and Knowledge: **Proficiency in applicable accounting principles and tax regulations, especially within the mining context.** Ability to perform bank reconciliations and account analysis. **Experience with ERP systems such as SAP for accounts payable management.** Knowledge of organizing and digitally archiving invoices and related documents. Competencies: **Proficiency in financial management tools and spreadsheets, particularly Excel, for data analysis and report generation.** Ability to analyze financial statements and identify discrepancies or inefficiencies in the accounts payable process. **Ability to assess risks associated with suppliers and payments.** **Technical Competencies:** Accounting and Finance Knowledge: Mastery of national and international accounting standards (e.g., NIIF, IFRS) and accounting reconciliations. **Accounts Payable Management:** **Handling of supplier invoicing, validation, and payment processes; withholding taxes; taxes; and tax compliance applicable to mining-sector suppliers.** Accounting and ERP System Proficiency: Experience with management systems such as SAP, Oracle, or similar for automation and digitalization of accounting processes. Performance-Oriented Competencies: **Effective Communication: Ability to interact with suppliers, the accounting team, and other company departments, with a** Results Orientation: Timely payment execution to avoid penalties or supply chain disruptions, prioritizing tasks to streamline the process. **Time Management and Organization: Efficient handling of multiple simultaneous payments, suppliers, and documents, with planning capability and adherence to accounting timelines.** Analytical and Problem-Solving Skills: Identification and correction of invoice and payment discrepancies, proposing process improvements to optimize time and cost. **Attention to Detail: Meticulous review of documents and records to ensure payment accuracy, detecting billing errors and preventing fraud.** Salary: $18,000.00 - $21,000.00 per month Benefits: * Major medical expense insurance * Life insurance * Cafeteria service * Grocery vouchers Workplace: On-site employment