**TITLE:** ACCOUNTS PAYABLE SPECIALIST **Reports to:** AP Financial Manager **Department:** Finance **Exempt Status:** **Location:** Silao/Saltillo **Date:** 01/07/2025 **Approved by:** AP Financial Manager **Job Code:** **JOB SUMMARY:** The Accounts Payable Specialist is responsible for managing and processing invoices related to direct and indirect inventories. This position ensures accurate and timely payments, proper cost allocation, and compliance with internal controls. This role works closely with Procurement, Material Planning, Production, and Finance to ensure reliable financial data and support ongoing plant operations. **DUTIES AND RESPONSIBILITIES:** * Process high-volume invoices (direct and indirect inventory) for raw materials, products, and services (direct and indirect inventory) * Perform three-way matching reconciliations between invoice receipt, purchase order, and goods receipt. * Prepare and process cash advances and equivalent expense reports for employees * Assign expenses to the appropriate general ledger accounts and subaccounts * Prepare weekly payroll and supplier payments (ACH and bank transfers) * Verify that all disbursements are approved and supported by documentation * Collaborate with Corporate Treasury Management to schedule supplier payments and properly apply customer receipts. * Reconcile monthly vendor statements and resolve discrepancies * Investigate and resolve billing discrepancies, price differences, and incomplete documentation * Investigate balances in unconfirmed aging and inventory reports, and resolve issues * Set up recurring outstanding account vouchers as needed. * Review A/R aging report and assist with collection of overdue accounts. * Support month-end closing activities: follow-up account reports, reconciliations, and open invoice reports. * Proactively track non-standard accounts payable balances to ensure customer payments are made as scheduled * Follow up with domestic and international suppliers to resolve billing and account reconciliation issues. * Collaborate with Procurement, Warehousing, and Material Planning to verify deliveries and resolve variances. * Maintain organized and up-to-date records for external audits * Assist with month-end closing activities, including reporting * Prepare account analysis as required. **EDUCATION AND EXPERIENCE:** * Bachelor’s degree in Accounting/Finance required. * 2 years of experience in accounts payable, accounts receivable, and/or general accounting. **TRAVEL:** * Travel required: Minimal **KNOWLEDGE, SKILLS, AND ABILITIES:** * Proficiency in English * Experience with raw material processes and associated documentation (certificates, bills of lading, weight tickets). * Basic knowledge of QAD and SAP systems preferred * Advanced skills in Excel and Microsoft Office * Excellent verbal and written communication skills. * Ability to manage multiple projects and deadlines. * Ability to investigate and resolve problems.