Event Production Coordinator

Description

Are you an organized, creative person with strong management skills and a passion for event production? We are seeking an Event Production Coordinator to join our team and lead and execute all stages of high-impact cultural events across various cities in the country. REQUIREMENTS: * Education level: Bachelor's degree. * Proven experience in cultural event production or similar fields. * Strong organizational ability, task tracking, and capacity to manage multiple activities simultaneously. * Excellent oral and written communication skills. * Ability to work under pressure and solve problems in real time. * Familiarity with management platforms such as Monday or similar tools. * Preferred: basic budget management, venue scouting, and travel logistics. * Availability to travel and work on some weekends or outside regular hours. KEY RESPONSIBILITIES: Pre\-production: * Curation of topics, speakers, and venues in collaboration with Management. * Management of strategic partnerships with institutions, brands, sponsors, and open calls. * Preparation of event-specific and annual budgets. * Ongoing communication and follow-up with partner brands. * Management of scouting: flights, accommodations, appointments, and venue visits. * Coordination with Creative Direction for the design of each event. * Direct liaison with speakers: interviews, material requests, logistics, and follow-up. * Hiring and management of suppliers (technical, furniture, catering, photography/video). * Coordination of brand communications: materials, logos, guest lists, and brand visibility. * Development of timelines, checklists, meeting minutes, and task lists on platforms such as Monday. * Submission of special permits, invitation letters, and sponsorship forms. Production (on-site): * Full coordination of the event on execution day. * Supervision of setup, technical rehearsals, and teardown. * Support for speakers, partners, and suppliers. * Inspection of restrooms, dressing rooms, catering, and brand visibility. * Minute-by-minute monitoring and resolution of unforeseen issues. Post\-production: * Management of photographic and audiovisual materials. * Delivery of materials and databases to speakers and brands. * Preparation of evaluation reports, key learnings, and quantitative data. * Invoicing, submission of final budget, and documentation archiving. * Updating of directories and inventories. * Coordination of evaluation meetings with partners. Working hours: Monday to Thursday, 9am–6pm; Friday, 9am–2pm Work location: Colonia Americana