Administrative and Invoicing Assistant

Description

**Administrative and Invoicing Assistant** **Company:** Alliance Shares Logística **Industry:** 3PL Transportation and Logistics **Type:** On-site, full-time **Location:** Arcos de Guadalupe, 45037 Zapopan, Jal. **Benefits:** Grocery vouchers under permanent contract Smile Month (Dental services) 50% support for psychological therapy Free uniforms Excellent work environment **Position Objective** Provide support in the company’s administrative, accounting, and invoicing processes, ensuring accurate information recording, timely document tracking, and compliance with internal procedures. **Main Invoicing Responsibilities** * Assist in generating and stamping invoices according to daily operations. * Validate basic information prior to invoice issuance. * Track pending invoices and required documentation. * Assist in reviewing billing cycles and invoice dates. * Maintain updated invoicing controls and files. **Administrative Management** * Monitor emails and administrative requests. * Assist in handling and following up with clients and internal departments. * Organize and safeguard physical and digital documentation. * Update databases, controls, and reports in Excel or Drive. **Accounting Support** * Enter data into accounting and administrative systems. * Assist in recording income, expenses, purchases, and sales. * Review supporting documentation for operations. * Assist in reconciliations and balance reviews. * Verify correct receipt and issuance of CFDIs. **Document Control and Reporting** * Maintain the accounting and tax file up to date. * Prepare basic invoicing and tracking reports. * Assist in administrative controls and operational follow-up. * Update information in internal platforms and administrative systems. **Candidate Profile** * Technical degree or bachelor’s degree in Accounting, Administration, or related field (completed or in progress). **Experience** Desirable 6 months to 1 year of experience in: * Electronic invoicing * Administrative tasks * Data entry * Document control +++ Desirable experience in logistics or transportation companies. **Technical Knowledge** * Electronic invoicing (CFDI 4.0) * Basic knowledge of Carta Porte * Basic/intermediate Excel * Email and administrative tools proficiency * Basic accounting and tax knowledge * Use of administrative systems or ERP (desirable) Employment Type: Full-time Salary: $8,254.23 \- $11,500.00 per month Benefits: * Option for indefinite-term contract * Free uniforms * Grocery vouchers Workplace: On-site employment