HR/Administration Coordinator

Description

**Job Objective** Ensure seamless execution of the entire human resources lifecycle: payroll, employee onboarding and offboarding, personnel files, labor compliance, and coordination with the international Employer of Record (EOR). Also responsible for administrative filings with governmental agencies and internal operational support for the team. Contracts with technology service providers fall under the responsibility of the Procurement Analyst. **Key Responsibilities** **Payroll and Compensation** \* Process monthly payroll for 50 employees accurately and on schedule, in coordination with the payroll provider. \* Verify correctness of payroll calculations: earnings, deductions, IMSS, and income tax (ISR). \* Manage payroll incidents: overtime, commissions, bonuses, and deductions. \* Coordinate with the EOR (Employer of Record) for payroll processing of employees in Colombia, Panama, and the U.S. \* Maintain up-to-date salary tables and compensation policies. **Employee Lifecycle Management** \* Manage new hire onboarding: personnel files, IMSS registration, employment contracts, equipment, and system access. \* Manage offboarding: IMSS deregistration, final settlement calculation and payment, equipment return, and access termination. \* Keep physical and digital personnel files updated for all employees. \* Administer vacations, medical leaves, personal leave, and economic days in the HR system. \* Ensure every employee has a valid, signed employment contract filed in their personnel record. **Government Filings and Labor Compliance** \* Handle filings with IMSS, SAT, INFONAVIT, and other Mexican government agencies. \* Maintain current company certifications and attestations: tax status, IMSS compliance opinion, INFONAVIT certification. \* Coordinate renewal of employee life and medical insurance policies. \* Support external legal counsel with documentation for labor compliance in Colombia, Panama, and the U.S. \* Ensure company compliance with NOM-035 and other applicable labor obligations. **Internal Operational Support** \* Process team administrative requests: office supplies, travel allowances, expense reimbursements. \* Maintain an updated inventory of company assets (equipment, furniture). \* Coordinate logistics for internal events, training sessions, and team meetings. \* Support the Manager in managing office service providers (cleaning, courier, stationery). **Required Profile** **Academic Background** \* Bachelor’s degree in Administration, Human Resources, Accounting, or related field. \* Preferred: diploma or specialization in labor law or HR management. **Experience** \* Minimum 3 years in personnel administration and payroll processing. \* Demonstrable experience handling IMSS, SAT, and INFONAVIT procedures. \* Preferred: experience managing personnel across multiple Mexican states or countries. \* Preferred: experience coordinating with EORs or managing international payroll. **Technical Knowledge** \* Mexican Federal Labor Law and current labor regulations. \* IMSS procedures (IDSE, SUA), INFONAVIT, SAT (certifications, tax status). \* Payroll: disbursement, receipt stamping (CFDI payroll receipts). \* NOM-035 and other employer obligations. \* Intermediate Excel proficiency. \* Preferred: familiarity with labor legislation in Colombia, Panama, or the U.S. **Core Competencies** \* Discretion: access to confidential information including salaries and employment status of all employees. \* Organization: simultaneous deadlines with zero tolerance for error. \* Service orientation: first point of contact for team members’ HR and administrative inquiries. \* Compliance focus: an IMSS or SAT fine due to negligence is unacceptable in this role. \* Empathy: handle sensitive situations (final settlements, medical leaves) professionally and respectfully. Salary: $22,000.00 – $26,000.00 per month Work Location: Hybrid remote work based in Guadalajara, Jal.