Executive Assistant for Planning

Description

**Position: Executive Assistant for Planning and Executive Coordination** **Strategic Planning Directorate** **Location:** \[City or hybrid/in-person modality] **Employment Type:** Full-time **Reports To:** Director of Strategic Planning **Department:** Executive Coordination / Planning and Strategic Management **About the Position** We are seeking a candidate with **organizational vision, human sensitivity, and strong executive capability**, who will directly support strategic, operational, and leadership team development management. This role requires someone who combines **order, analytical judgment, proficiency in planning tools**, and a genuine commitment to **improving communication and strengthening leadership capabilities across the organization.** This role is critical for integrating the work of the six institutional directorates, enhancing cross-departmental collaboration, and supporting continuous improvement processes. **Key Responsibilities** * **Support the Strategic Planning Directorate** in coordinating programs, tracking objectives, and consolidating executive reports. * **Oversee and update project management tools**, including Gantt charts, Google Tasks dashboards, and progress reports. * **Analyze institutional data** to produce clear reports, strategic minutes, and executive presentations. * **Design and coordinate internal communication forums and workshops** focused on leadership development, teamwork, and organizational climate. * **Identify areas for improvement in processes and interpersonal relationships**, proposing actions that enhance efficiency and workplace environment. * **Support planning and logistics for executive meetings**, ensuring materials, agendas, and deliverables are prepared and aligned with the General Directorate’s objectives. * **Facilitate inter-directorate communication**, promoting transparency, collaboration, and mutual respect among diverse teams. * **Serve as a strategic liaison** between the General Directorate, the Planning Directorate, and other departments, ensuring follow-up, clarity, and institutional order. **Ideal Profile** * Bachelor’s degree in **Organizational Psychology, Communication, Administration, Social Sciences, or related fields.** * Minimum **3 years of experience in planning, coordination, or organizational development.** * Advanced proficiency in **digital management tools** (Google Workspace, Gantt, Asana, Trello, or similar). * Excellent **executive writing, analytical, and synthesis skills.** * Strong **organizational, critical thinking, and time management abilities.** * **Proactive, discreet, and service-oriented attitude** aligned with institutional goals. * **Sensitivity toward human resource management**, team facilitation, and constructive communication. * Preferred: experience in **workshop design or facilitation**, and organizational improvement processes. **What We Value** * Strategic vision and ability to understand the complexity of public or corporate organizations. * Judgment and autonomy to prioritize, anticipate, and resolve issues. * Ability to engage effectively with senior executives and operational teams. * Ethical commitment, confidentiality, and respect for organizational culture. **How to Apply** Send your **updated CV**, a **brief motivation letter (max. 1 page)**, and an example of an executive document or presentation reflecting your work style (optional) to: **\[contact email or institutional portal]** with subject line: *“Executive Assistant – Strategic Planning Directorate”* Employment Type: Full-time Salary: $15,000\.00 \- $35,000\.00 per month Workplace: On-site employment