Expense Auditor

Description

Job Summary: We are seeking an experienced Expense Auditor to supervise and reconcile financial operations, manage vendor and customer relationships, and support fleet administration for a private aviation company. Key Responsibilities: 1. Supervision and reconciliation of financial operations 2. Vendor management and AAA customer service 3. Preparation of budgets and detailed financial reports PERFORMANCE AIR A subsidiary of a consortium with over 15 years of experience in the private aviation industry and 30 years in the global luxury goods sector EXPENSE AUDITOR Responsibilities: * Supervise submission of pending payment reports to Treasury * Track direct vendor payments assigned to owners * Prepare consolidated UV bonus reports * Supervise application of bonus credits / internal funding * Hold periodic meetings with vendors requiring clarification on outstanding matters * Supervise recording of additional expenses for Flight Attendants and transit/CBP quarterly reports * Confirm internal transfers related to credit applications * Review information for weekly Accounts Payable (CxP) closing * Conduct weekly follow-up on records and balance of the legacy accounts payable ledger * Supervise recording of prorated cards and reimbursements * Supervise recording of crew cards * Supervise timely delivery of managed files * Support Expense Administration Supervisors in expense verification * Follow up on feedback from the Fleet Administrator * Propose schedule for delivery of managed files * Address pending follow-ups during weekly meetings * Validate that all accruals per aircraft are included within the review period and are accurate * Generate managed report: (Banks (+) Credits (+) Accounts Payable (–) = Administration Balance vs. File Balance) * Deliver monthly aircraft files to the Fleet Administrator by the first 10 days of each month for client review * Respond to information requests from the Fleet Administrator to address client inquiries regarding their aircraft * Prepare annual per-aircraft budget (revenues, fixed and variable expenses) to be reported to the client via the Fleet Administrator during the first two weeks of the year * Prepare comparative report between annual budget and actual expenses * Reconcile file balance (physical and electronic) against bank balance in Odoo system * Conduct collections activities with clients to review, clarify, and settle outstanding balances, as well as manage payments into the aircraft account * Visit clients in person to deliver periodic aircraft reports and other required documents, and obtain client sign-off confirming agreement with presented information **EXPERIENCE:** * Minimum 10 years in a similar role * Minimum 10 years managing work teams of at least 10 employees (mandatory) * Proficiency in ERP systems (Odoo preferred) * Proficiency in Odoo software suite * Ability to interpret financial statements **EDUCATION:** Bachelor’s degree in Accounting or Business Administration with strong accounting foundations **KNOWLEDGE:** * Leadership and managerial skills training * Master’s degree (MBA) preferred * English – Intermediate * Age: 35–45 years **ATTITUDES:** * Excellent presentation (AAA client interaction) * Results- and goal-oriented (mandatory) * Sense of urgency (ability to distinguish important, urgent, and non-urgent matters) (mandatory) * Confidentiality * Structured * Organized * Proactive * Ability to work under pressure * Strong communication skills * Communication ability * Accountability and compliance * Emotional intelligence * Teamwork * Punctuality (mandatory) * Disciplined Flexible working hours according to operational requirements (occasional work outside standard hours) Work location: Toluca Airport (residence near the airport required) Personal vehicle required Position type: Full-time Salary: $30,000.00 – $35,000.00 per month Workplace: On-site employment