Administrative Coordinator

Description

Position Summary: Administrative Coordinator to supervise administrative processes, tender management, and institutional relations in civil works projects, ensuring legal and operational compliance. Key Highlights: 1. Comprehensive management of public and private tenders 2. Coordination of administrative processes and regulatory compliance 3. Professional development within a solid civil works company **Vacancy: Administrative Coordinator – Civil Works Company.** · **Location:** Guanajuato, Gto. · **Work Mode:** On-site. · **Schedule:** Full-time. · **Salary:** $12,000 monthly initial salary (final salary subject to agreement). · **Working Hours:** 8:00 a.m. to 5:30 p.m. **About the Company:** We are a private company specialized in the **execution of civil works for slope stabilization**, with a solid track record in both public and private sector projects. We seek to strengthen our administrative team with a technical, analytical, and proactive professional. **Position Objective:** To plan, coordinate, and supervise the company’s administrative processes, with emphasis on **tender management**, **technical-administrative documentation control**, **institutional relations**, and **internal process supervision**, ensuring compliance with legal and operational requirements for each project. **Main Responsibilities:** * Coordinate the company’s general administrative department. * Handle the **identification, analysis, and submission of public and private tender processes**. * Supervise compliance with legal and contractual requirements in tender processes. * Manage the preparation and submission of **technical and economic proposals**. * Coordinate with technical, accounting, and legal departments to ensure integrated project management. * Monitor awarded contracts from signing through project completion. * Supervise administrative staff and support internal process improvement. * Control and archive documents, files, certificates, and licenses. * Support procurement management, construction site logistics, and resource control. * Represent the company in meetings with public entities or private clients, as required. **Requirements:** * **Professional degree** (related to the construction industry or similar fields). * Additional training in Administrative Management, Public Procurement, or Project Management is desirable. * Minimum **2 years of verifiable experience** in civil works or construction companies, or **5 years of administrative experience** in the industry. * Proactivity. * Knowledge of the State’s public procurement system. * Proficiency in office tools (Microsoft Office, advanced Excel). * Technical writing ability, and capacity to analyze tender documents and regulations. * Organizational skills, leadership, attention to detail, and communication skills. * Driver’s license issued by the State of Guanajuato. **Preferred Qualifications:** * Specific experience in **slope stabilization** or geotechnical projects. * Prior experience with public works contracting firms. * Familiarity with construction project management software. Employment Type: Full-time Salary: Starting at $12,000.00 per month Education: * Completed Bachelor’s Degree (Desirable) Experience: * Office: 2 years (Mandatory) Language: * English (Desirable) Work Location: On-site employment