Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to provide comprehensive support for daily operations, ensuring flawless information flow and documentation. Key Highlights: 1. Comprehensive support for daily administrative operations 2. Billing management, expense tracking, and document control 3. Communication, supplier coordination, and internal customer service We seek an organized, proactive individual with strong attention to detail to provide comprehensive support for daily administrative operations. The primary objective is to ensure that information flow, documentation, and financial records remain up-to-date and well-organized to facilitate decision-making. **Main Responsibilities** **Billing and Expense Management:** * Processing purchase order invoices. * Monthly recording and classification of operational expenses in internal systems. * Basic reconciliation of tax receipts against bank statements. **Document Control and Tracking:** * Organizing and archiving (physical and digital) files, contracts, and invoices. * Timely tracking of pending tasks and reminders for deadlines (payments, renewals, procedures). * Preparing simple weekly activity status reports. **Communication and Support:** * Managing administrative communication channels (WhatsApp Business, email). * Addressing and routing inquiries from suppliers or internal customers. **Additional Activities:** * **Payroll Support:** Recording attendance incidents (absences, late arrivals, or leave requests) for salary calculations. * **Office Inventory Control:** Monitoring and ordering stationery and supplies required for operations. * **Database Updates:** Entering and cleaning data in company databases. **Requirements and Profile** * **Experience:** Minimum of 1 year in similar roles or office management. **Technical Knowledge:** * Intermediate proficiency in office tools (Google Sheets/Excel). * Excellent spelling and writing skills. **Skills:** * Strong organizational and time management abilities. * Discretion in handling sensitive information. * Results-oriented mindset and problem-solving capability. Salary: Starting at $6,000\.00 per month Benefits: * Employee discount * Free uniforms Workplace: On-site employment