Administrative Specialist - Document Control

Description

Position Summary: We are seeking a Document Control Administrative Specialist to manage and monitor document control processes, ensuring timely retrieval and traceability of files with professional service. Key Highlights: 1. High level of organization and customer focus. 2. Passion for administrative processes and document management. 3. Direct attention and interaction with multiple clients. We are hiring! Document Control Administrative Specialist We seek talent with a high level of organization, customer orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this vacancy is for you. Position Objective Manage and monitor document control processes for personnel from various clients, ensuring timely retrieval of signed documentation, accurate file traceability, and professional service at all times. Required Education Experience in administrative matters. Work Experience Document administration and control. Administrative follow-up with clients for document retrieval. Database and reporting management. Direct client interaction and follow-up on pending items. Technical Knowledge Administrative processes for file control. Intermediate Excel (database management and tracking). Physical and digital document organization and safeguarding. Use of electronic signature platforms (preferably Doc2Sign or similar). Preparation of client-specific reports. Main Responsibilities Registration and control of personnel onboarding and offboarding. Contract and document submission tracking for signature. Sending and monitoring via electronic signature platform. Proactive retrieval of pending documentation. Preparation of individual and general reports. Safeguarding of physical and digital files. Direct coordination with clients to collect signatures and documents. Internal administrative management related to signing processes. On-site client visits when necessary. Key Skills Organization and high-level follow-up. Service orientation. Clear and assertive communication. Persistence in retrieving documentation. Attention to detail. Ability to manage multiple clients simultaneously. Location: Near Los Cubos Zapopan or Hard Rock Hotel Schedule: Monday to Friday, 9:00 AM to 6:00 PM Salary: $12,000 MXN per month (paid biweekly) Benefits: Statutory and above-statutory benefits Are you interested? Please send your CV as an attachment. -Requirements- Minimum education: Higher education – Bachelor's degree years of experience Keywords: administrative