Executive Support Coordinator

Description

Job Description: **Location:** Corporate Tower Parks, Zona Punto São Paulo, Guadalajara, Jal. (On-site). **Work Arrangement:** Permanent Full-Time Employment. **Monthly Compensation:** $12,000\.00 to $17,000\.00 net (based on demonstrated skills and competencies). Biweekly timely payment. **About the Role and Organizational Impact** We seek a highly trustworthy professional with strong methodological structure to join as a key member of the General Directorate. The primary mission of this position is to enhance the productivity and efficiency of senior leadership, acting as a strategic facilitator ensuring agenda order, document governance, and strict follow-up on institutional commitments with middle management. **Corporate Equipment and Facilities (Company-Guaranteed)** To ensure optimal performance of your duties under the highest professional standards, the organization fully provides all necessary tools: * A dedicated executive workstation assigned permanently in premium-category corporate offices (Tower Parks). * Institutional computing equipment with technical software suite and active software licenses. * Corporate communication devices and tools. * Travel allowances and transportation expenses fully covered by the company for external logistics needs or extraordinary travel. **Key Responsibilities and Functions** * **Executive Time Optimization:** Planning, protecting, and intelligently structuring complex corporate schedules, prioritizing meetings and high-relevance workflows. * **Agreement Assurance:** Rigorous supervision and follow-up with managers and staff to guarantee timely and accurate delivery of reports and goals assigned by senior leadership. * **Presidential and Institutional Control:** Filtering, validating data in Excel, and reviewing the suitability of critical documentation prior to submission for senior leadership’s signature or authorization. * **Contingency Executive Logistics:** Making immediate decisions and comprehensively organizing transportation, high-level meetings, and unforeseen corporate events while efficiently managing the allocated budget. **Required Profile** * **Education:** Completed Bachelor’s degree in Business Administration, Business Management, International Relations, or related fields. * **Experience:** Minimum 1–2 years of experience supporting senior leadership, administrative coordination, or corporate executive assistance. **Key Technical Competencies:** * **Microsoft Excel** (data structuring, formulas, and executive report generation). * Fluent use of the Office ecosystem and digital productivity tools. * Proven, solid experience in managing dynamic corporate schedules. **Required Behavioral Skills:** * Highly organized with strong focus on structured planning. * Assertive, executive-level communication and excellent interpersonal relationship management at the leadership level. * Maximum rigor, attention to detail, and proactive solution orientation. * Ethical commitment to confidentiality and information protection (compliance with the Federal Law on Personal Data Protection). * Resilience, emotional intelligence, and equanimity for effective resolution of operational contingencies under pressure. **Availability and Working Hours** * **Work Schedule:** **Monday to Friday:** 9:00 a.m. to 6:00 p.m. **Saturdays:** Remote work (***Note:* Occasional in-person Saturday availability required (9:00 a.m. to 2:00 p.m.) **and Sundays off.** * **Required Flexibility:** Due to the nature of the role and the dynamics of the General Directorate, availability for extraordinary working hours extensions, handling priorities outside regular hours, and unforeseen travel is required. **Benefits Package** * Direct and permanent employment contract with the company (long-term job stability). * Statutory benefits from day one. * Formal, professional, and high-level corporate work environment. * Continuous professional development and growth opportunities. If you possess the required experience, strong Excel technical proficiency, and are prepared to assume a highly responsible and dynamic role within an institutional structure, please apply by attaching your updated CV in PDF format. Job Type: Permanent Pay: $11,456\.08 \- $17,391\.64 per month Work Location: In person