Document Control Consultant (Doc. Control)

Description

Job Summary: Coordinate document flow and ensure document traceability in projects, manage pending items, and prepare management reports. Key Highlights: 1. Coordinate document flow and ensure project traceability 2. Administer document-related pending items with a focus on process fluidity 3. Prepare management reports and identify improvements in the workflow Document Control Consultant (Doc. Control) **Responsibilities and Duties** Coordinate the issuance, receipt, registration, distribution, review, and archiving of technical project documents. Control revisions, approval status, issuance deadlines, and compliance with contractual document delivery dates. Ensure document traceability, revision history, and compliance with internal procedures and contractual requirements. Develop, review, and maintain document control procedures, standards, workflows, and routines applicable to the project. Administer document-related pending items with suppliers, clients, partners, and internal teams, ensuring smooth document approval and release processes. Manage consolidation and issuance of Data Books, technical dossiers, and project close-out documentation. Support the establishment of a documentary base for contractual support, preserving technical evidence, communication history, and approval traceability. Prepare management reports, performance indicators, and monitoring dashboards focused on deadlines, pending items, productivity, and adherence to the document schedule. Identify opportunities for improvement in the document workflow, promoting standardization, operational efficiency, and greater information reliability. Train internal and external teams on the use of tools, procedures, and best practices for document control. Provide technical support to project management in consolidating information and preparing executive reports. **Requirements and Qualifications** Bachelor’s degree in Engineering, Administration, Project Management, or related fields. Proven experience in document control for industrial projects, preferably in EPC, EPCM, or engineering contractor environments. Experience with engineering technical documentation, procurement, suppliers, and construction. Advanced proficiency in Microsoft Excel. Fluent Spanish #### **Hello. We are PHD Engenharia.** And before anything else, let’s be clear: we weren’t born to stay only in the office. We were born to be **on-site**, understanding the pace, pressure, tight deadlines, and responsibility that only those who work in the field truly know. Here, presence matters. We were born on-site… and that’s where we remain. In complex industrial projects—where schedules tighten, pressure mounts, and errors are costly—our role is clear: **bring predictability, organization, and real execution rhythm**. We operate through **planning, engineering management, and integration of engineering with execution**, using methodology, data, and technology. But above all, we rely on **great people—curious, driven, uncompromising, and committed to tangible results**. PHD has grown, changed, reorganized, and continues evolving. Because truly growing companies don’t settle for comfort. They challenge themselves. They make mistakes, adjust, and move forward—doing so with people courageous enough to take responsibility. But what truly sustains all this is great, curious, committed people with an owner’s mindset—people who ask questions, propose solutions, and drive improvements; people who refuse “that’s how it’s always been done” as an answer. If you believe engineering must **engage with reality**, if you enjoy solving real problems, if you prefer “done” over “talked about”, you might belong on our team. #### **Come build with us.**