Event Coordination Assistant

Description

**Position Objective** ----------------------- Support the coordination and execution of end-to-end corporate events, conventions, trainings, and business trips, ensuring a high-level experience through efficient logistical and administrative management, as well as appropriate relationships with suppliers and internal clients. **Key Responsibilities** * Plan, coordinate, and supervise logistics for corporate and commercial events. * Manage relationships and negotiations with suppliers for: * Accommodation * Catering * Transportation * Audio, video, and lighting * Production and setup * Complementary services * Request and compare quotations to ensure optimal cost\-benefit ratio. * Develop timelines and monitor each event phase punctually. * Supervise setup, operation, and teardown. * Coordinate accommodation, transportation, and guest assistance. * Track contracts, payments, invoicing, and budgetary control. * Resolve operational issues during events. * Coordinate promotional materials, signage, and logistical requirements. * Maintain constant communication with various internal departments and external suppliers. * Prepare post-event reports and evaluations. **Required Profile** ### **Education** Bachelor’s degree in: * Marketing * Communications * Tourism * Public Relations * Business Administration * or related field. ### **Experience** Minimum 1 year in: * Corporate event coordination * Event logistics and operations * Supplier management * Organization of conventions, trainings, or business trips **Knowledge and Skills** ### **Technical** * Logistics planning * Supplier negotiation * Budget administration * Administrative control and invoicing * Proficiency in Excel and digital tools * Itinerary and timeline development ### **Competencies** * Organization and attention to detail * Excellent communication * Negotiation ability * Problem-solving * Working under pressure * Proactivity * Service orientation * Multitasking ability **Additional Requirements** * Availability for travel. * Flexible schedule availability. * Valid driver’s license (desirable). * Intermediate English (desirable). **We Offer** * Competitive salary * Benefits exceeding statutory requirements * Professional development * Excellent work environment * Participation in national-level projects and events