Executive Assistant - Private Security

Description

Job Summary: We are seeking an Executive Assistant to provide administrative, organizational, and strategic support to the Director, optimizing her time and contributing to organizational objectives. Key Highlights: 1. High-level strategic and administrative support. 2. Handling of confidential information and project coordination. 3. Opportunity to propose process and communication improvements. Private security companies are seeking an Executive Assistant for the company’s Director, with the purpose of providing administrative, organizational, and strategic support—ensuring proper management of her schedule, coordination of meetings and projects, as well as efficient handling of confidential information and documentation—to optimize the executive’s time and contribute to achieving organizational objectives. Administrative Functions: • Schedule management: scheduling, coordinating, and confirming appointments, meetings, and travel. • Drafting, editing, and managing documents, official letters, contracts, and presentations. • Organizing and archiving physical and digital confidential information. • Receiving, screening, and tracking phone calls, emails, and correspondence. Coordination Functions: • Coordinating work meetings, preparing minutes, and following up on agreements. • Supporting logistics for internal or external events (meetings, conferences, travel). • Acting as liaison between senior management and various departments within the company. Control and Supervision Functions: • Tracking projects and key performance indicators required by senior management. • Supervising reports from key departments (Human Resources, Finance, Operations). • Monitoring completion of tasks assigned to teams or department heads. Strategic Support Functions: • Preparing executive reports and presentations for decision-making. • Handling confidential information with judgment and professionalism. • Proposing improvements to administrative or communication processes. Common Additional Functions: • Managing travel allowances and reimbursements. • Welcoming visitors and strategic partners. • Managing vendors and services related to the executive office. Requirements: • Bachelor’s degree in Administration, Business, Communications, International Relations, or related field (preferred). • Completed high school education with verifiable experience (minimum requirement in some cases). • 2–5 years of experience in similar roles (executive, managerial, or high-level administrative assistance). • Experience managing schedules, coordinating meetings, and travel logistics. • Proficiency with videoconferencing and collaboration tools (Teams, Zoom, Google Workspace). • Experience preparing reports, presentations, and drafting documents. • Experience interacting with executives, clients, and vendors. • Intermediate/advanced technical knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Skills and Competencies: • Organization and planning. • Clear and professional oral and written communication. • Proactivity and ability to anticipate needs. • Discretion and handling of confidential information. • Attention to detail. • Preferably able to drive a standard transmission vehicle. • Ability to work under pressure and solve problems. Other Requirements: • Flexible working hours. • Excellent personal presentation. • Strong sense of responsibility and commitment. We Offer: • Monday to Friday work schedule. • Working hours from 8:00 am to 5:00 pm, including a 1-hour lunch break. • Statutory benefits from day one. • Initial 90-day contract with possibility of permanent employment. • Monthly salary plus a $12,000 tax-free bonus. • Opportunity for salary growth after the 90-day probation period. Interested candidates should send their updated CV to the email address indicated in this posting. -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Age: between 23 and 45 years Knowledge: Microsoft Office, Internet communications Driver’s License: Class A Keywords: assistant, helper, aide, auxiliary, ayudante, asistente, auxiliar, aux, escolta, guardia, vigilante, guarda, guard, vigilancia