Condominium Manager

Description

Job Summary: This multifaceted role involves attending to condominium owners, managing reservations, controlling access, handling inventories and collections, and coordinating construction projects and events. Key Highlights: 1. Comprehensive attention and follow-up for condominium owners and residents. 2. Management of reservations, inventories, and collections. 3. Coordination of condominium events and construction projects. **1\. ATTENTION TO CONDOMINIUM OWNERS** // In-person, telephone, and email reception, attention, and follow-up for condominium owners. **2\. CLUBHOUSE RESERVATION CONTROL** // Reserve clubhouse facilities; inform condominium owners of the clubhouse reservation process; on the event day, deliver the clubhouse using the established formats: Deposit in Guarantee and Clubhouse Delivery\-Reception Checklist; coordinate delivery time and date after the event; verify supplies in the clubhouse for events; issue sanctions to condominium owners violating the Condominium Internal Regulations. **3\. TAG AND DOMESTIC STAFF CONTROL** // Assign tags and issue access cards; prepare the Domestic Staff Registry; inform condominium owners of the procedures for each event using the established formats. **4\. CONDOMINIUM INVENTORIES / ASSETS** // Review incoming and outgoing inventory records for supplies, tools, and work equipment owned by the condominium. **5\. COLLECTION CONTROL AND RECEIPT OF MAINTENANCE FEES** // Update bank account statements; issue receipts; record payments in the system; make collection calls; file receipt documents in the Accounting folder. **6\. DELIVERY OF PRIVATE UNIT AND PROPERTY REGISTRATION** // Deliver the Condominium Internal Regulations to new residents or tenants, and compile the Private Unit file with the property’s legal documentation. **7\. OFFICE QUOTATIONS** // Provide personalized service to suppliers; obtain quotations for condominium services (minimum three quotations for significant investments); submit quotations to management; upon authorization, track quotations until procurement of goods or services, always securing the best SERVICE, WARRANTY, WORK QUALITY, and PRICE. **8\. SUPPLIER PAYMENT CONTROL** // Process payments to condominium suppliers; prepare check voucher requests; collect authorized signatures on checks; file vouchers and supporting documents in the folder for submission to Accounting. **9\. MINI-CASH FUND CONTROL** // Control and administer the mini-cash fund for minor condominium expenditures. **10\. CONSTRUCTION AND REMODELING CONTROL (CONTRACTOR BONDS)** // Prior to commencement of any construction project, request required documentation from the condominium owner per the Internal Construction Regulations, in coordination with the Architecture Committee; request a bond from the contractor for private unit construction. **11\. MOVING IN/OUT CONTROL** // Register and control moves in accordance with procedures established by the Condominium Internal Regulations. **12\. NOTICES AND ANNOUNCEMENTS** // Distribute relevant notices regarding progress updates, events, etc., via email or written communication. **13\. EVENT COORDINATION** // Conduct guest headcounts; coordinate ticketing; obtain supplier quotations; distribute invitations; provide on-site assistance and support during events. **14\. ORDINARY AND EXTRAORDINARY GENERAL ASSEMBLIES** // Provide on-site support during assemblies; coordinate activities before and after assemblies; collect signatures when required. Employment Type: Full-time Salary: $11,000.00 \- $12,500.00 per month Benefits: * Gym membership discount * Company-provided mobile phone Application Question(s): * WHICH ADMINISTRATIVE SYSTEMS DO YOU USE? Experience: * CONDOMINIUM MANAGEMENT: 1 year (Preferred) Work Location: On-site employment