Administrative and Operational Coordinator

Description

**ADMINISTRATIVE COORDINATOR** A construction company with over 13 years of market presence and expanding business units (e.g., construction contracting, building materials distribution, and hardware retail) is seeking talent to join its team as: **Administrative/Operational Coordinator (for Construction Contracting, Building Materials Distribution, and Hardware Retail)** **Position Objective:** Ensure proper operational, administrative, personnel, and material resources management to guarantee achievement of organizational goals and processes. **Requirements:** - Minimum 3 years of experience in administrative and operational roles, preferably within construction materials and hardware companies. - Bachelor’s degree in Business Administration or Accounting. - Valid Type A driver’s license. **Responsibilities:** · Enforce and ensure compliance with the Internal Work Regulations. · Guarantee and perform inventory control. · Ensure that small and large equipment, as well as tools used by the construction company, are maintained in optimal working condition. · Report sales, margins, and administrative and financial balances. · Procure tools, office furniture, and office equipment for business units. · Manage payment tracking for business units. · Track accounts payable and accounts receivable for business units. · Ensure accurate reconciliation between ERP (CILVI) and bank records. · Maintain up-to-date ERP (CILVI) tracking for quotations, purchase requisitions, procurement, etc. · Guarantee timely quotations and procurement required by business units. · Manage and maintain daily rent tracking. · Procurement and supply for construction project(s). **Functions:** · Opening and closing of the distribution center. · Maintain updated work plans for the team. · Properly track utility vehicles (fuel, maintenance, assignments, etc.). · Coordinate and enhance sales targets. · Handle opening/closing of sales operations and cash register closing. · Schedule logistics routes. · Negotiate with customers and suppliers. · Attend to internal and external customers and suppliers. · Schedule maintenance for tools and machinery. · Enforce penalties for improper use of tools and equipment. · Manage cash and banking portals (balances, payments, checks, account statements, bank reports, etc.). · Track and document expenses incurred by business units. · Support month-end closing activities (tax filings, assembling documentation packages for submission to accounting firm). · Process official formalities (state/governmental agencies, SAPAL, Megacable, CFE, etc.). **Skills:** · Strong communication skills · Time management · Negotiation ability · Adaptability to change · Leadership · Personnel management · Initiative · Commitment **We Offer:** · Monthly base salary of $14,000–$16,000 MXN (net), commensurate with experience; bi-weekly payroll; personal loans available after probation period; company parking; statutory benefits; FONACOT and INFONAVIT credit options. **Working Hours:** Monday to Friday, 8:00 a.m. to 6:00 p.m.; Saturday, 8:00 a.m. to 2:00 p.m. Salary: $14,000.00 – $16,000.00 per month Benefits: * Company parking * Free parking * Option for indefinite-term contract * Company phone Work Location: On-site employment