Administrative Assistant

Description

Position Summary: Administrative and operational support in document control, internal process tracking, and vendor management. Key Highlights: 1. Daily administrative task management and internal coordination. 2. Preparation and safekeeping of files, reports, and documentation. 3. Vendor follow-up and accounts payable control. **Position Objective** Provide administrative and operational support to various departments of the company, ensuring proper document control, internal process tracking, and assistance in administrative and vendor-related activities. **Main Responsibilities** * Manage daily administrative tasks, promptly following up on internal requests and coordinating with various departments of the company. * Handle phone calls, emails, messaging, and routing of requirements. * Prepare, organize, and safeguard files, reports, internal controls, and administrative and accounting documentation. * Receive, validate, and record invoices, ensuring compliance with tax requirements and supporting documentation. * Coordinate procurement of stationery, supplies, and administrative materials. * Follow up with vendors, quotation requests, minor purchases, and general services. * Maintain accounts payable records, due dates, and payment scheduling according to internal authorizations. **Requirements** * Bachelor’s degree or technical diploma in Administration, Accounting, or related field. * Minimum 1–2 years of experience in a similar position. * Proficiency in Excel and Microsoft Office suite. * Organizational and document control skills. * Basic administrative and accounting knowledge. * Strong communication and follow-up skills. **Competencies** * Organization and attention to detail. * Proactivity and accountability. * Tracking and control capability. * Teamwork. * Confidential information handling. Salary: Up to $9,451.00 per month Work Location: On-site employment