Administrative Assistant

Description

Position Summary: Key administrative assistant responsible for coordinating activities, providing logistical support, and managing suppliers to ensure efficient office operations. Key Highlights: 1. Coordination of suppliers and the Administrative Manager's schedule. 2. Management of supplies, reporting, and administrative compliance. 3. Support in Human Capital activities and infrastructure maintenance. **Requirements:** * Higher Technician degree in: Administrative Technician, Marketing, etc. * Excellent attitude * Flexible availability * **Minimum 6 months of experience.** **Responsibilities:** * Coordinate the Administrative Branch Manager's schedule and payment commitment reminders for local and foreign suppliers. * Handle supplier calls, emails, or in-person inquiries. * Coordinate office supply procurement and distribution. * Generate reports or minutes on completed activities and follow-up meetings for the Administrative Branch Manager. * Prepare a supplier payment schedule aligned with corresponding due dates. * Ensure compliance with administrative requirements for office operations. * Report administrative non-conformities to the Administrative Branch Manager. * Coordinate coffee breaks for corporate meetings. * Review and process supplier and commission agent invoices, as well as inter-office American accounts. * Schedule supplier payments and submit them to the Administrative Branch Manager for approval. * Send accounting documents to the external accounting firm. * Support the Administrative Manager in infrastructure maintenance and report any facility issues. * Track missing documents in the AIPA system. * Perform any other tasks assigned by the Administrative Branch Manager. * Support Human Capital with **onboarding or offboarding documentation** for employees. **Benefits:** * **Competitive gross monthly salary based on experience and competencies.** * Statutory benefits. * Meal vouchers * Savings fund * Paid time-off hours * Excellent work environment Employment type: Full-time Salary: Starting from $0\.01 per month Benefits: * Free uniforms * Additional vacation days or paid leave * Meal vouchers Work location: On-site employment