Executive Assistant

Description

Job Summary: Support General Management in administrative tasks, calendar management, customer and supplier relations, and secretarial functions with professionalism and organization. Key Highlights: 1. Key support to General Management 2. Administrative and secretarial management 3. Customer and supplier relations \*EXECUTIVE ASSISTANT\* JOB OBJECTIVE: Support General Management in phone calls, personal calendar management, administrative tasks, interactions with customers and suppliers, representation at events, and secretarial functions. BENEFITS: * Free uniforms Work Schedule: * 8-hour shift. * Employee discounts. * Statutory benefits from day one. REQUIREMENTS: \* Education: Bachelor's degree in Business Administration or related field \* Excellent writing and spelling skills. \* Excellent personal presentation. \* Proficiency in touch typing (rapid keyboarding technique). \* Valid driver's license. \* Personality: Organized, dynamic, and attentive (prompt response to requests). JOB FUNCTIONS:  Daily review and reporting to the General Director of the most relevant emails (directorial inbox).  Respond to or forward complaints and suggestions received in the directorial email to the appropriate person.  Develop and update promotional materials for corporate quotations aligned with client needs.  Maintain an up-to-date telephone directory of contacts for companies, government agencies, institutions, associations, and physicians.  Receive visitors and answer calls, providing solutions and responses where possible; otherwise, route them to the Director.  Coordinate the General Director’s personal schedule.  Assist in administrative activities.  Coordinate events jointly with various departments.  Perform secretarial duties: letters, memoranda, speeches, agendas, travel arrangements, airline tickets, etc.  Communicate new procedures or general information to branches.  Comply with the Quality Management System by consulting the document management system and adhering to applicable policies and procedures within the department.  Support the company’s administrative requirements and needs to ensure its proper operation.  Attend training sessions as required to maintain the competencies needed by the company.  Handle internal and external audits and inspections professionally whenever required. PLEASE DO NOT APPLY IF YOU DO NOT MEET THE REQUIREMENTS. Employment Type: Full-time, Indefinite-term Salary: $13,000\.00 per month Benefits: * Employee discount * Preferential discounts and pricing * Option for indefinite-term contract * Company-provided mobile phone * Free uniforms * Food vouchers Work Location: On-site employment