Administrative Assistant

Description

**Company:** CORPORATIVO CIPSA **Location:** CDMX **Reports to:** General Management **About Us** At **CORPORATIVO CIPSA**, we are leaders in minimally invasive and highly specialized surgical services. We align with the **Scaling Up** methodology to foster a high-performance, transparent environment focused on goal achievement. If you seek growth in a dynamic sector, are passionate about administrative order, and wish to be a key player in our expansion and participation in medical projects, this is the place for you! **Our Corporate Values** We seek individuals who embody our culture: * Work with Passion and Have Fun \| Do More with Less \| Help Those in Need * Pursue Learning \| Respect Your Time and That of Your Team \| Over-Communicate Your Needs * Care for Your Physical and Emotional Health \| Embrace Change \| Scale Up and Help Others Scale Up * Build Honest Relationships **Position Objective** Ensure efficiency, accuracy, and transparency in the company’s financial and document flow. You will be responsible for correctly issuing electronic invoices via Odoo ERP, maintaining meticulous control over document filing, supporting payment management, and strategically assembling and comprehensively tracking files for public and private tenders. **Key Responsibilities** * **Invoicing in Odoo ERP:** Issuing, controlling, and tracking electronic invoices, credit notes, and payment complements, ensuring strict compliance with tax requirements. * **End-to-End Tender Management:** Reviewing tender bases, gathering legal, administrative, and technical documentation, and flawlessly assembling tender files to ensure successful participation in health-sector competitions and tenders. * **Payment Assistance and Control:** Supporting accounts receivable and payable management, tracking portfolio recovery, and reconciling records. * **Document Control and Archiving:** Organizing, safeguarding, digitizing, and managing tender files, contracts, delivery notes, and tax documents under an orderly, easily accessible system. * **General Administration:** Supporting departmental administrative activities to report KPIs, gaps, or process deviations. **Essential Requirements** * **Education:** Incomplete or completed Bachelor’s degree in Administration, Accounting, or related field. * **Experience:** Minimum 1 year of verifiable experience in electronic invoicing, administrative filing, and active participation in tender processes (tender submission expertise is mandatory). * **Technical Knowledge:** * Proficiency in **Odoo ERP** (invoicing/sales module). * Advanced **Excel** skills for data control and reporting. * Familiarity with the Public Procurement Law and tender portals (health sector experience preferred). * **Skills:** Exceptional attention to detail, proactivity, outstanding organizational ability, and a strong focus on over-communication. **What We Offer?** * Monthly salary * Statutory benefits from day one. * **Enhanced Benefits:** * Additional vacation days and paid leave. * Company phone (if applicable). * **Growth:** Ongoing training and a professional development plan within a Scaling Up–guided environment. **Are you passionate about administrative order and eager to advance your career?** Apply through this channel! **Contact WhatsApp:** \+52 1 55 3733 3141 **Position Type:** Full-time, On-site. **Work Location:** San Ángel Inn (near Televisa San Ángel) **Application Question(s):** * Do you have experience directly issuing invoices on the Odoo ERP platform? * Briefly describe your experience assembling tender files. Salary: $10,000\.00 \- $11,000\.00 per month Benefits: * Option for indefinite-term contract * Company phone * Additional vacation days or paid leave Work Location: On-site employment