Tender Administrative Assistant

Description

Job Summary: Provide comprehensive administrative support in managing and tracking public and private tender processes, ensuring documentary compliance and adherence to deadlines. Key Highlights: 1. Key administrative support in tenders 2. Management and tracking of technical and legal documentation 3. Opportunity for recent graduates in Administration or Engineering **Job Objective** Provide administrative support in the management, preparation, and tracking of public and private tender processes, ensuring proper compilation of required technical, administrative, and legal documentation, as well as compliance with timelines and guidelines established by tender announcements. **Functions and Responsibilities** **1. Tender Process Support** * Monitor tender platforms and portals daily to identify new participation opportunities. * Download, organize, and archive tender terms, annexes, and related documents. * Prepare physical and digital folders containing required documentation for each tender process. **2. Documentation Compilation** * Collect administrative, legal, and technical documentation requested in tender announcements. * Verify that documentation is complete, valid, and compliant with specified requirements. * Assist in completing formats, annexes, and forms required in proposals. **3. Control and Tracking** * Maintain tender calendars, including clarification meeting dates, proposal submission deadlines, and award announcements. * Track all tender processes in which the company participates and keep records updated. * Assist in timely submission and delivery of documentation. **4. Organization and Archiving** * Maintain organized physical and digital archives of tenders, contracts, and related documentation. * Update tender databases indicating participation status—awarded or not awarded. **5. General Administrative Support** * Prepare tender tracking reports. * Assist with departmental administrative tasks as needed. * Coordinate with internal departments to obtain necessary information for proposals. **Position Profile** **Education:** Bachelor’s degree or technical diploma in Administration, Engineering, Architecture, or related field (interns or recent graduates are eligible). **Experience:** * Preferred: 6 months to 1 year of experience in administrative tasks or tender-related activities. * Preferred: Familiarity with public or private tender processes. **Knowledge:** * Proficiency in Microsoft Office suite (Excel, Word, PowerPoint). * Document organization and control. * Preferred: Familiarity with tender platforms. **Skills:** * Organization and attention to detail. * Teamwork. * Responsibility and adherence to deadlines. * Analytical ability and process tracking. For more information, call or send a WhatsApp message to: 5513318507 Ing. Obed Merino Employment Type: Full-time Salary: $12,000.00 - $13,000.00 per month Work Location: On-site employment