Executive Assistant

Description

Job Summary: We are seeking an Operations Assistant to support organizational operations by coordinating the efficient and reliable execution of operational and project-related activities. Key Highlights: 1. Key role in supporting engineering operations and projects 2. Opportunity to join a dynamic project with growth potential 3. Join a global, expert team in automotive and logistics Employment opportunity at IT8, your engineering partner. At IT8, we deliver high-quality engineering services to bring technical projects to life. With 20 years of experience in the automotive and logistics sectors, we are the ideal partner for developing and implementing strategic technical projects worldwide. Our expert team — headquartered in the United States, Mexico, Spain, Germany, and India — delivers professional, customized solutions meeting high-quality standards. Position: Operations Assistant. Location: Puebla, Mexico (On-site) We are a leading engineering firm seeking a qualified Operations Assistant to ensure seamless organizational functioning by enabling effective execution of operational and project-related activities through reliable administrative and logistical coordination. Key Responsibilities: Maintain and update operational records. Keep accurate and up-to-date records of daily operations, schedules, and meetings to ensure smooth workflow and effective communication. Identify operational needs. Collaborate closely with Operations and Project Management teams to identify requirements and support effective project execution. Manage business travel and vehicle assignments. Oversee company professionals’ business travel, coordinate allocation and use of company vehicles, rental cars, and accommodations. On-site incident resolution. Address and resolve any issues affecting professionals while delivering services at client or project sites, ensuring minimal disruption. Liaise with suppliers. Communicate with various suppliers to confirm service availability and ensure compliance with company standards and requirements. Invoice and reporting management. Generate, monitor, and report on operation-related invoices, maintain accurate financial records, and support budgetary control. Actively participate in system monitoring, continuous improvement activities, and implementation of requirements. What do you need to succeed as an Operations Assistant? Desired education: Administration, Secretarial Studies, Business Administration, or related field. Experience: 2–3 years. Software: MS Office. CRM management. Languages: English (Advanced) Spanish (Advanced) Other: Strong organizational, planning, and prioritization skills. Excellent communication and interpersonal skills. Attention to detail and accuracy in all tasks. What do we offer? A great opportunity to join a dynamic project with significant global growth potential. Competitive compensation package. Flexibility, teamwork, and an excellent working environment. Pleasant workspace, relaxation area, fresh fruit, beverages, etc. Does this position interest you? We look forward to receiving your application. You may register via this portal; we will review your candidacy and provide feedback within the coming weeks. IT8 is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment practices within our organization, including hiring, selection, promotion, termination, rehire, leave, compensation, benefits, training, and development. -Requirements- Minimum education: Higher education – Bachelor's degree 4 years of experience Languages: English Age: between 27 and 35 years Knowledge: Calendar management, Microsoft Excel, Operations Driver’s license: A Keywords: assistant, helper, aide, auxiliary, assistant, helper, aide