Administrative Operations Assistant

Description

Job Summary: We are seeking a responsible professional with excellent time management skills and attention to detail to provide operational and administrative support at a legal services firm. Key Highlights: 1. Joining a top-tier legal firm 2. Job stability and professional development 3. Collaborative and trustworthy work environment **Who We Are?** We are a **Legal Services Firm**, composed of Advisory Lawyers, Strategists, and Trusted Investors. We design the necessary legal plans for our clients, backed by over **20 years** of experience strengthening businesses to achieve their ambitions and accelerate growth. **Job Objective** We seek a key individual to support our operational and administrative activities. The ideal candidate must be responsible, possess excellent time management skills, and demonstrate impeccable attention to detail—capable of representing the firm’s values and image before various institutions. **Essential Requirements** * **Education:** Completed high school (minimum) or undergraduate students in their final semester. * **Location:** Must reside within a maximum of **30 minutes from the Angelópolis area**. * **Appearance:** **Formal\-executive** presentation (essential for visits to notary offices, institutions, and client interactions). * **Documentation:** Valid and up-to-date official documents. **Responsibilities and Functions** * **Document Management:** Delivery and collection of documents, packages, and correspondence within the city. * **Procedures:** Conducting institutional procedures, administrative tasks, and notarial formalities. * **Signature Coordination:** Collecting signatures and strategically delivering legal documents. * **Office Support:** Transcribing legal documents, digitizing for electronic archiving, and organizing physical files. * **Internal Management:** Handling internal correspondence and providing general administrative support. **Skills and Competencies** * Organizational and efficient time management. * Attention to detail and surgical precision in file handling. * Proficiency in **Microsoft Office** and digitalization tools. * Excellent written and verbal communication skills. * Responsible, reliable, and punctual attitude. * Ability to resolve on-site operational issues (e.g., procedural tasks). **Employment Offer — Work Schedules (Choose/Assign):** * **Schedule A:** Monday to Thursday (8:00 AM to 6:00 PM) and Friday (8:00 AM to 4:00 PM). *Weekend days off (Saturday and Sunday).* * **Schedule B:** Tuesday to Friday (9:00 AM to 7:00 PM) and Saturday (9:00 AM to 5:00 PM). *Weekend days off (Sunday and Monday).* **Compensation and Contract:** * **Payment:** Weekly, paid on time. * **Contract Type:** Six-month probationary period; upon successful completion and based on performance, an **indefinite-term contract** is granted. * **Work Environment:** Integration into a top-tier legal firm offering job stability. Additional Note: Due to the nature of this position—which involves transporting highly important legal documents and frequent visits to Public Notary Offices—punctuality and personal appearance standards are non-negotiable. Job Type: Full-time Salary: Up to $11,000\.00 per month Work Location: On-site employment