Procurement / Administrative Assistant

Description

Position Summary: We are seeking proactive and organized talent for our Procurement Department, with experience in administrative management, supplier relations, and executive support. Key Responsibilities: 1. Procurement and Supplier Management 2. Administrative Control and User Support 3. Assistance in organizing and coordinating executive activities At the **Universidad de las Américas Puebla (UDLAP)**, we are looking for proactive, organized individuals with an outstanding service-oriented attitude to join our Procurement Department. If you have experience in administrative functions, supplier relations, and **know how to drive (hold a valid driver's license)**, we want you! * **️ MANDATORY REQUIREMENT:** * **Driving ability:** It is strictly required that you know how to drive and possess a valid driver's license at the time of application. **Your main challenges and responsibilities:** * **Procurement and Supplier Management:** Receiving, reviewing, and assigning quotation requests; preparing supplier delivery receipts; and registering suppliers in the financial system. * **Administrative Control:** Recording and tracking received invoices; managing and delivering corporate card receipts; controlling and requesting office supplies. * **User Support and Service:** Providing in-person administrative assistance and guidance on purchase requisition preparation at the service counter; handling and following up on institutional emails for the department. * **Executive Support:** Assisting in organizing and coordinating activities of the Procurement Directorate, as well as managing the Directorate’s calendar. **What profile are we seeking?** * **Education:** Completed or incomplete Bachelor’s degree in Business Administration or related fields. * **Experience:** Minimum one year of verifiable administrative experience. * **Tools:** Proficiency in Microsoft Office Suite, Excel (Intermediate level). * **Key Competencies:** Task organization and prioritization in dynamic environments; effective communication; teamwork; adaptability to change; responsibility; integrity; adherence to regulations; professional handling of confidential information and user interactions. **We offer:** * Competitive salary. * Statutory benefits. * Job stability and an excellent organizational climate. * Work location: San Andrés Cholula, Puebla (On-site mode).