Procurement Assistant

Description

Job Summary: Provide operational and analytical support for the procurement process of direct and indirect materials, ensuring timely supply at optimal cost. Key Highlights: 1. Key support in strategic procurement of direct and indirect materials 2. Advanced handling of ERP systems and Excel in procurement processes 3. Active participation in supplier negotiations and analysis Procurement Assistant Profile Provide operational and analytical support for the procurement process of direct materials (raw materials, production components) and indirect materials (MRO, office supplies, general services, spare parts), ensuring timely supply, optimal total cost, and appropriate quality, through efficient use of ERP systems, standardized procurement processes, preparation of comparative tables, and proactive negotiation with suppliers. Roles and Responsibilities * Receive, review, and process internal purchase requisitions for direct and indirect materials from production, maintenance, quality, and administrative departments. * Conduct supplier search and pre-qualification based on material or service category. * Prepare and issue requests for quotation (RFQ) to approved and new suppliers. * Collect, analyze, and prepare comparative tables (price\-delivery time\-terms\-quality\-Incoterms\-warranties) to support purchasing decisions. * Actively participate in supplier negotiations regarding pricing, delivery schedules, payment terms, volume discounts, penalties, and associated services. * Generate purchase orders in the ERP system (SAP, Oracle, Odoo, AS/400, Infor, etc.), ensuring correct coding, accounting accounts, cost centers, and authorizations. * Track issued purchase orders (expediting): confirm acknowledgments, production progress, shipment dates, customs status (if applicable), and physical receipt. * Manage changes to purchase orders (quantity increases/decreases, price or date modifications) with appropriate authorization. * Record and update the supplier database (performance, certifications, contacts, pricing history, non-compliances). * Support identification of cost-saving opportunities and cost-reduction strategies (purchase consolidation, framework agreements, group buying). * Collaborate on physical inventory counts and reconciliations when required. * Maintain up-to-date digital and physical files in accordance with internal control and audit policies. Technical Skills * Intermediate\-advanced proficiency in ERP systems (Procurement/Purchasing modules): SAP MM, Oracle Purchasing, Infor LN, Odoo Procurement, etc. (mandatory) * Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, advanced filters, basic macros, comparative tables) * Solid knowledge of standardized procurement processes (procure\-to\-pay, RFQ, ABC analysis, Incoterms 2020, supplier evaluation) * Practical experience preparing supplier comparative tables * Basic knowledge of supplier negotiation (fundamental techniques, negotiation levers, handling objections) * Understanding of the distinction between direct materials (directly impacting product cost) and indirect materials (MRO, services, overhead expenses) Requirements * 2–4 years in assistant, coordinator, or support procurement roles, preferably in manufacturing, maquiladora, or industrial companies. * Demonstrable experience managing procurement of direct materials (raw materials, components) and indirect materials (spare parts, consumables, services). * Prior involvement in supplier negotiation processes (even under supervision). * Proven experience preparing comparative tables and quotation analyses. * Education: Technical degree, incomplete bachelor’s degree, or bachelor’s degree in related fields (Business Administration, International Business, Logistics, Accounting, Industrial Engineering, Supply Chain Management). We Offer * Gross monthly salary: $11,000 MXN per month, with salary adjustment starting from the fourth month based on performance * Working hours: Monday \- Friday, 8:00 AM to 6:00 PM * Option for indefinite-term contract * Major medical expense insurance starting from the sixth month * Company-provided mobile phone * Complimentary uniforms Employment Type: Full-time Salary: Starting from $11,000.00 MXN per month Benefits: * Option for indefinite-term contract * Major medical expense insurance * Company-provided mobile phone * Complimentary uniforms Experience: * Procurement: 2 years (Preferred) * ERP systems: 2 years (Preferred) Work Location: On-site employment